Admin Team Leader

PERSOL APAC is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options.

Take ownership. Drive operational excellence. Be the backbone of a growing professional services firm.

An exciting opportunity is available for an experienced Practice Manager to lead the operational and administrative functions of a growing professional services business. This is a hands-on leadership role suited to someone who enjoys creating structure, improving processes, and supporting a high-performing team.

Working closely with senior leadership, you will take ownership of the practice's day-to-day operations, ensuring systems, people, compliance, and workflows operate efficiently while delivering an outstanding experience for both clients and employees.

This is an onsite position where your presence will play an important role in supporting the team, maintaining operational excellence, and driving continuous improvement.

Key Responsibilities

• Lead and oversee the administration and support functions across the practice.
• Develop, implement, and continuously improve operational systems, processes, and governance frameworks.
• Manage the day-to-day operations of the office, ensuring efficient workflow and consistent service delivery.
• Lead, mentor, and develop administration and support staff to build capability and accountability.
• Oversee internal financial administration, including accounts payable and receivable, debtor management, payroll coordination, invoicing, and trust account administration.
• Manage ASIC and ATO compliance processes, company registrations, and corporate administration using practice management systems.
• Coordinate Audit Shield administration, direct debit facilities, and client payment processes.
• Manage software licensing, user access, subscriptions, and system administration across multiple platforms.
• Oversee bulk data uploads, reconciliations, and data integrity across accounting and compliance systems.
• Identify opportunities to improve efficiency through automation, process improvement, and technology.
• Maintain a professional office environment while supporting a positive client and employee experience.

About You

To be successful in this role, you will bring:

• Previous experience as a Practice Manager, Operations Manager, Practice Administrator, or Senior Administration Manager within an accounting, financial services, or professional services environment.
• Strong working knowledge of Xero, Xero Practice Manager, ATO Portal, ASIC systems, NowInfinity, ACIS, or similar practice management software.
• A sound understanding of accounting administration, including invoicing, bookkeeping concepts, PAYG, payroll coordination, trust accounting, and debtor management.
• Experience leading teams and improving business operations through effective systems and processes.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Excellent communication skills and a proactive, solutions-focused approach.
• High attention to detail, commercial awareness, and the ability to work autonomously.
• Confidence working with technology and multiple business systems.

Why Apply?

• Join a growing and well-established professional services business.
• Take ownership of a highly influential leadership position.
• Work closely with senior leaders and contribute to business growth.
• Opportunity to improve systems, drive operational excellence, and make a genuine impact.
• Supportive, collaborative, and professional team environment.
• Long-term career opportunity with genuine scope for growth and development.

If you're an experienced Practice Manager who enjoys building structure, improving business operations, and leading high-performing support teams, we'd love to hear from you. Apply today to learn more about this exciting opportunity.

If you are interested in these roles and fit the criteria, please apply online today! If you have any further questions before applying online, please email Biren Desai at ***email_hidden***

PLEASE NOTE - only online applications will be considered