admin coordinator
Michael Page
- Experience with project-based technical consulting environments?
- Experience supporting Building Surveyors, Engineers, Architects, or PMs?
About Our Client
Our client is a well-established organisation in the business services industry. As a professional and collaborative workplace, they are committed to maintaining high standards of service and operational efficiency.
Job Description
- Coordinate administrative tasks to ensure the seamless operation of the department.
- Provide comprehensive support to the team.
- Maintain accurate records and filing systems for easy access to information.
- Manage schedules, meetings, and travel arrangements as required.
- Draft and proofread documents, reports, and correspondence.
- Respond to internal and external queries promptly and professionally.
- Assist in the preparation of presentations and other business materials.
- Contribute to process improvements to enhance operational efficiency.
The Successful Applicant
A Successful Administration Operations Coordinator Will Possess
- Proven experience in an administration, operations coordination, business support, or professional services support role.
- Experience within the building and construction, engineering, consulting, insurance, legal, or government sectors, supporting technical and professional teams.
- Strong understanding of project-based workflows, operational processes, and stakeholder management within fast-paced environments.
- Demonstrated ability to coordinate multiple priorities, schedules, client requests, and consultant workflows while meeting deadlines.
- Advanced organisational and time management skills with exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite and experience using CRM, workflow management, case management, or operational systems (e.g. Actionstep, FileMaker or similar platforms).
- Strong written and verbal communication skills, with the ability to liaise professionally with clients, consultants, insurers, solicitors, contractors, and other stakeholders.
- Experience preparing reports, maintaining records, managing documentation, and supporting governance and compliance requirements.
- A proactive, solutions-focused mindset with the ability to identify process improvements and contribute to operational efficiency.
- Ability to work autonomously while collaborating effectively within a national team environment.
- Experience handling confidential and sensitive information with professionalism and discretion.
- A positive attitude, strong customer service focus, and the ability to build trusted relationships across all levels of the business.
Highly desirable: Experience supporting Building Surveyors, Engineers, Architects, Project Managers, Investigators, Lawyers, or other technical consulting professionals.
What's On Offer
- Permanent position in the business services industry.
- Opportunities to grow and develop your career within a supportive environment.
- Work in a professional and collaborative team setting.
If you're ready to take the next step in your career as an Admin Coordinator, we encourage you to apply today
