Executive Assistant - Parramatta

Our Client

Our client is a large NSW Government organisation responsible for delivering essential services and strategic initiatives that positively impact communities across the state. Employing thousands of professionals across multiple business functions, the organisation operates within a complex and fast-paced environment focused on innovation, collaboration, service excellence and continuous improvement. Employees benefit from working on meaningful public sector initiatives while contributing to projects that deliver long-term value for the people of New South Wales.

Why Contract With Us

At Charter Diligence, we go beyond just placement — we support our contractors with practical benefits that reflect real-life needs. All contractors engaged through us have access to early cash advances on approved timesheets, offering flexibility in cases of unforeseen expenses or cash flow challenges. Unlike traditional labour hire providers, we understand that life doesn’t always align with a pay cycle — and we're here to help when it matters most. Well, ask your mates if they’re already a Charter Diligence Contractor — chances are, they’re already benefiting from the support we provide.

About The Role

This opportunity is suited to an experienced Executive Assistant who thrives in a dynamic government environment and enjoys supporting senior executives to achieve strategic and operational outcomes. You will act as a trusted partner to an Executive Director, ensuring seamless day-to-day operations through proactive executive support, stakeholder coordination and effective administration.

Working across multiple business priorities, you will manage confidential matters, coordinate executive communications and contribute to business improvement initiatives while supporting collaboration across the broader division.

Position: Executive Assistant - $483.68/day + super

Location: Parramatta

Working Arrangement: Hybrid (3 days office)

Start Date: 13 July 2026

Duration: Until 26 August 2026

Key Responsibilities

• Provide high-level executive support to the Executive Director, ensuring efficient daily operations.
• Manage complex diaries, calendars, inboxes and scheduling of meetings.
• Coordinate executive briefings, agendas, reports, correspondence and presentation materials.
• Organise meetings, workshops, forums and stakeholder events from planning through to delivery.
• Prepare meeting minutes, monitor action items and follow up on outstanding deliverables.
• Liaise professionally with internal and external stakeholders on behalf of the Executive Director.
• Manage confidential information with discretion and professionalism.
• Coordinate travel, accommodation and associated logistics where required.
• Maintain accurate document management, records and information control systems.
• Support divisional projects through administrative coordination and reporting.
• Assist with developing internal communications and employee engagement initiatives.
• Identify opportunities to improve administrative processes and business efficiency.
• Monitor competing priorities and proactively resolve scheduling conflicts.
• Support procurement, finance administration and purchase requests where required.
• Ensure compliance with government policies, procedures and administrative standards.
• Contribute to continuous improvement initiatives across the business unit.

About You

You are an organised and proactive Executive Assistant with demonstrated experience supporting senior executives within large, complex organisations. You possess exceptional organisational skills, communicate confidently with stakeholders at all levels and can effectively manage competing priorities in a fast-paced environment.

To Be Successful, You Will Have

• Demonstrated experience providing executive support to senior executives or Executive Directors.
• Proven experience managing complex diaries, calendars and executive inboxes.
• Strong administrative, coordination and organisational skills.
• Excellent written and verbal communication skills.
• Experience preparing executive correspondence, reports, briefing papers and meeting documentation.
• Strong stakeholder engagement skills across diverse internal and external groups.
• Experience working with confidential and sensitive information.
• Sound understanding of government administration, policies and protocols.
• Experience using Microsoft Office Suite, Microsoft Outlook, Microsoft Teams and document management systems.
• Knowledge of digital communication platforms and collaboration tools.
• Strong attention to detail with excellent time management skills.
• Ability to work independently while contributing positively within a team environment.
• Experience supporting projects, events or business improvement initiatives will be highly regarded.
• Ability to pass a National Criminal History Check and provide 2x references
• Applicants must have valid unrestricted working rights in Australia. Visa sponsorship is not available for this position. Candidates must hold Australian Citizenship, Permanent Residency or a valid long-term work visa with unrestricted work rights.

Application Process

Due to the high volume of applications and the limited submission timeframe, we may not be able to contact all applicants. This is not a reflection of interest, but a result of operational constraints. As part of mandatory government contract requirements, priority will be given to candidates who have completed all necessary compliance checks. For applicants with privacy concerns regarding work rights verification submission, documents may be presented in person at our local offices for sighting.

We encourage candidates who are passionate about making a difference and possess the necessary experience and skills to apply. Please apply to this job post or submit your CV along with a cover letter detailing your qualifications and interest in the role to ***email_hidden***. For confidential inquiries, contact our recruitment team at (02) 7208 7776 (Sydney), (03) 9001 7776 (Melbourne), (07) 3866 7776 (Brisbane), or (08) 6118 7776 (Perth).

Charter Diligence is an accredited recruitment agency for the Australian Federal Government and State Governments. We acknowledge the Traditional Owners of the lands on which we operate and pay respect to Aboriginal and Torres Strait Islander Elders past and present. Charter Diligence is a 100% Australian-owned equal opportunity and LGBTQIA+ equity consulting firm and recruitment agency that provides the same benefits and opportunities for hiring and advancement to everyone without discriminating due to protected characteristics such as age, gender, sexual orientation, ethnicity, nationality, religion, disability, and medical history.