Data & Systems Officer

Townsville Grammar School is one of the original Grammar Schools of Queensland. The Year 7-12 campus is located on the original site at North Ward. The School also operates two Junior School campuses, both offering Pre-Prep to Year 6, at Annandale and North Shore.

Townsville Grammar School is a co-educational, non-denominational School with a current enrolment of approximately 1400 students, including 120 boarders (7-12), of whom approximately 25 are international students.

As one of the eight original Grammar schools in Queensland, Townsville Grammar School was established in 1888 and has offered boarding since this time. The School has a long-standing reputation as the leading academic school in Northern Queensland, also offering the International Baccalaureate Diploma Programme for Years 11 and 12.

We are seeking a highly organised and detail-oriented

Data and Systems Officer to join our team. This role is central to the effective administration of the School’s academic systems and ensuring that data is accurate, well-structured and clearly presented to support teaching, learning and operational outcomes.

About The Role

The Data and Systems Officer is responsible for the administration and ongoing management of the School’s Administration System (SAS), supporting the work of the Centre for Teaching & Learning. The role ensures the integrity and reliability of data across all system modules, including enrolments, student and parent records, curriculum, academic reporting and learning management systems.

Key Responsibilities

• Maintain accurate and up-to-date data across all core SAS modules, including student, parent, enrolment, staff and medical records
• Administer timetable and curriculum data, including term and semester system setups across campuses
• Manage academic reporting systems, including setup, maintenance, report production and distribution to families
• Support Learning Management System (LMS) and academic markbooks within TASS
• Coordinate Parent Teacher Interview programs, subject selection processes and student options data for Years 7-12
• Provide training, induction and documentation to staff on reporting processes and effective use of SAS
• Generate reports and data extracts to support school operations, ensuring data accuracy and confidentiality
• Prepare and submit required data for Commonwealth and State Government reporting
• Manage annual system rollover processes (“Year Next”) and maintain digital school records
• Support IB Diploma Programme administration, including registrations, timelines, platform management (IBIS and Pamoja) and budget coordination
• Contribute to the efficient operation of the Centre for Teaching & Learning through additional administrative support as required

A full position description is available here.

About You

To be successful in this role, you will demonstrate:

• Proven administrative experience, ideally within a school or education environment
• Strong database management skills, including data entry, maintenance and reporting
• Meticulous attention to detail and a high level of accuracy
• Proficiency in Microsoft Office applications
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and meet deadlines
• Sound knowledge of data privacy and security practices
• Experience with TASS or similar systems (highly regarded)

A current working with children blue card (or ability to obtain) is mandatory for this position.

What We Offer

• Competitive remuneration and 12.75% superannuation contributions
• Access to free and confidential counselling via EAP for staff and family members.
• Access to EAP app offering wellbeing benefits such as webinars, health assessments and exclusive discounts from selected retailers and service providers.
• Access to flu vaccines.
• Reduced tuition fees for children of permanent staff.
• Paid parental leave of 14 weeks for eligible employees after qualifying period.
• Discounted fitness club membership with Strand Fitness.
• Convenient parking close to the School

To apply, provide a cover letter, CV and details of two current referees. Applications should be made via the Careers page on our website.

Applications should be received no later than 10 July 2026. We prefer an immediate start, so applications will be considered upon submission. An appointment will be made when a suitable candidate is found, so please submit your application as soon as possible.

Safeguarding & Child Safety

Townsville Grammar School is committed to safeguarding and promoting the safety, wellbeing and dignity of all children and young people. All staff are expected to uphold the School’s child‑safe values, maintain appropriate professional boundaries, and comply with the School’s child‑safety policies and procedures. Appointment to this role is subject to appropriate child‑safety screening - including Working with Children Check (Blue Card) Check - where applicable, in line with legislative and regulatory requirements. The School adopts a rigorous and proactive approach to safeguarding and undertakes comprehensive pre-employment screening to ensure the suitability of all personnel. These processes include, but are not limited to, reference verification, identity confirmation, qualification validation, and professional registration checks.

Our Child Safety and Wellbeing policies are available at: Policies & School Handbook | Townsville Grammar School