Bid Coordinator

The Company

• Our client is a well-established and highly respected commercial mid-tier builder with an outstanding reputation for delivering complex projects across a diverse range of sectors.
• They have been in operation for over 60 yrs and have in excess of 200 staff Australia wide
• With a strong pipeline of secured work and continued business growth, they are looking to appoint an experienced Bid Coordinator to join their collaborative Pre-Construction team.
• This is an excellent opportunity to become part of a business that values quality, teamwork and continuous improvement while working on bids for landmark projects.

The Role

Reporting to the Team Leader - Bids, you will play a key role in preparing and coordinating high-quality, compliant tender submissions across Expressions of Interest (EOIs), competitive tenders and negotiated proposals.

Working closely with Estimating, Design, Construction and HSEQ teams, you'll be responsible for producing compelling, well-structured submissions that showcase the company's capabilities while ensuring all client requirements and deadlines are achieved.

Key Responsibilities

• Coordinate the preparation and delivery of EOIs, tenders and negotiated submissions.
• Interpret tender documentation and evaluation criteria to produce compliant responses.
• Prepare high-quality written content including methodologies, capability statements, project experience, resourcing, HSEQ and local participation responses.
• Coordinate information from internal stakeholders to ensure accurate and timely submissions.
• Work closely with the Estimating team to align pricing and non-price submission components.
• Ensure submissions comply with client requirements, company standards and branding guidelines.
• Manage tender uploads and submission processes across various tender portals.
• Maintain and improve bid content libraries, templates, CVs and project case studies.
• Assist with RFIs, addenda and tender-related coordination throughout the submission process.

To be successful in this role you will have:

• Previous experience as a Bid Coordinator or in a similar submissions role within the construction industry (ideally 2+ years).
• Strong understanding of EOI and tender processes, compliance requirements and evaluation criteria.
• Excellent written communication and document preparation skills.
• Exceptional organisational skills with the ability to manage multiple deadlines simultaneously.
• Experience coordinating information from a variety of internal stakeholders.
• Proficiency in Microsoft Office, including Word, Excel, Outlook and SharePoint.
• Experience with industry tender portals and document management systems.
• Exposure to Adobe InDesign, Illustrator or Photoshop will be highly regarded.
• A qualification in Marketing, Communications, Construction Management or a related discipline is desirable but not essential.

What's on Offer

• Join a growing and highly regarded commercial builder with a strong project pipeline.
• Work on major commercial, aged care, hospitality and institutional projects $5M - $50M
• Supportive and collaborative team environment.
• Genuine opportunities for professional development and career progression.
• Modern office environment with a positive and inclusive culture.
• Competitive salary package based on experience.

If you're an organised Bid Coordinator who enjoys producing high-quality submissions and wants to be part of a business with an excellent reputation and exciting future, we'd love to hear from you.

Apply now or contact us for a confidential discussion.