Executive Team Assistant (Fixed Term Contract, 9 months - Part Time)

We are seeking an Executive Assistant to provide high-level administrative and business support a high performing team within JLL's Capital Markets division in Australia. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information across multiple stakeholders in a fast-paced commercial real estate environment.

What You'll Do

• Provide comprehensive administrative support to the leader, managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence
• Prepare executives for meetings by compiling briefing materials, market updates, and client information
• Manage travel arrangements and logistics for domestic and international business trips
• Assist with capital markets transactions by organizing deal documentation and coordinating with legal and financial teams
• Prepare marketing materials, pitch books, and client presentations
• Plan and execute client events, investor meetings, and market briefings
• Maintain confidential filing systems, prepare reports and presentations, and manage contact databases across CRM systems

What We're Looking For

• Previous high level executive assistant experience, preferably in financial services, real estate, or professional services environment
• Experience supporting C-level executives in a corporate setting strongly preferred
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems and database management
• Familiarity with presentation software and basic graphic design capabilities
• Strong typing skills and attention to detail in document preparation
• Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks
• Strong written and verbal communication skills
• High level of discretion and ability to handle confidential information

You Are

• A self-starter with strong initiative and problem-solving skills
• Detail-oriented and calm under pressure
• Committed to maintaining confidentiality and exercising sound judgment

What JLL Can Offer You

• Recognition benefits
• Corporate discounts and offers
• 'You' Days
• Health & Wellbeing programs
• Learning & Development platforms
• Mentorship from industry-leading professionals
• Paid time off for volunteer work
• Take advantage of workplace perks including complimentary barista coffee and iced beverages in a vibrant, collaborative workspace

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.