Staffing Allocations Clerk

Staffing Allocations Clerk

Part-Time Position/s

7-day week rotating roster

0600-1400hrs & 1200-2000hrs shift pattern

We’re building for the better!

By 2036, more than 150,000 patients will look to us for healthcare every year.

At Cabrini Health we champion community, compassion and career fulfilment. Our teams are united by the shared purpose of making a meaningful contribution to exceptional, patient-centred care in well- resourced, world class facilities that inspire you to perform at your best and continuously grow professionally.

Join a team that makes a meaningful impact every day.

Cabrini Health is seeking an organised, proactive and collaborative Staffing Allocations Clerk to support efficient and safe staffing across our hospital. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys working closely with clinical leaders to ensure high-quality patient care.

About the Role

The Staffing Allocations Clerk plays a vital role in ensuring our clinical areas are appropriately staffed to meet daily operational demands. You will be responsible for coordinating Nurse Bank and Pool staffing, responding to staffing requests, managing agency engagements, and maintaining accurate systems and documentation.

Working closely with the Hospital Coordinator and reporting to the Clinical Services Director – Clinical Operations, you will support the smooth and safe delivery of care across Cabrini Malvern.

Key Responsibilities

• Receive, document and action contingency staffing requests from clinical areas

• Allocate Nurse Bank, Nursing Pool and ward redeployment based on roster needs

• Liaise with nursing agencies when internal cover cannot be provided

• Ensure accuracy of staffing systems including UKG (Dimensions) and ShiftMatch

• Maintain shift records, data and documentation as per Cabrini procedures

• Coordinate onboarding schedules for new Nurse Bank & Pool staff

• Manage inbound and outbound calls, providing timely and professional communication

• Uphold Cabrini’s Mission, Values and Behaviours that Matter

About You

We are looking for someone who is organised, calm under pressure, and excellent at communication.

You will bring

• Strong clerical and administrative skills

• Proficiency in Microsoft Office (Excel, Outlook)

• Experience managing or operating databases and/or staffing systems

• Excellent interpersonal skills and the ability to work collaboratively

• A customer-focused approach with a commitment to high-quality service

• Ability to maintain confidentiality and work within professional boundaries

What we offer

• Salary packaging: up to $15,900 tax-free each year, plus $2650 meal & entertainment card benefits

• Convenience: Vibrant Malvern location, close to local shops, cafes and public transport

• Travel Perks: Myki Commuter discounted fares

• A commitment to health and well-being initiatives including discounted access to a wide range of gyms, pools, and fitness facilities through Fitness Passport

• Access to a range of retail offers, discounted hospital services and savings on eligible private health fund services

Enquiries should be directed to: Hammish Manning Clinical Services Director - Clinical Operations on 9508 1302

Apply early! This role may close sooner than the listed closing date if we find the right candidate – so don’t wait to get your application in.

Does this sound like your new role? Bring your skills and enthusiasm to Cabrini Health and help optimise the patient experience and health outcomes for our community.

Cabrini Health acknowledges the importance of creating a work environment that is welcoming, safe, equitable and inclusive for people of all backgrounds and abilities. Inclusion is core to our mission.

As part of our commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne’s southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, providing quality, compassionate care to our community for more than 75 years.

There is something special about Cabrini Health. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.

Our size, reputation and growth strategy ensure genuine opportunities for our people to learn, grow and realise potential.

Our values: Compassion - Integrity - Courage - Respect

MANDATORY FOR ALL NEW STAFF TO CABRINI

Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for annual Influenza plus a Working with Children Check (WWCC) may also be requested. Vaccination for COVID-19 is highly recommended.