Executive Assistant / Studio Manager
Blaklash
Executive Assistant / Studio Coordinator
Full Time | Brisbane, QLD
Identified Position – Aboriginal and/or Torres Strait Islander applicants only
About the Role
Blaklash is seeking an Executive Assistant / Studio Coordinator to support our growing Brisbane-based studio. We are looking for someone who is organised, proactive, people-focused, and confident in coordinating a wide range of moving parts across a fast-paced, creative and community-focused practice.
This role is central to helping the studio operate smoothly day-to-day, supporting project coordination, travel logistics, event management, and coordination of office systems and team operations. We are looking for someone who enjoys bringing structure and care to collaborative environments and who takes pride in helping teams and communities feel supported.
About Blaklash
Blaklash is an Aboriginal-led design and engagement practice working across landscape architecture, public realm, strategic planning, engagement, and cultural advisory projects throughout Australia.
Our work is grounded in relationships with Country, community, collaborators, and each other. We work closely alongside Traditional Custodians, communities, government, institutions, and multidisciplinary design teams to deliver meaningful and culturally grounded outcomes. As a studio, we value care, adaptability, initiative, collaboration, and strong communication.
About the Role
This role will support the coordination and day-to-day functioning of the studio, including:
- Assisting the Managing Director with meeting coordination, calendars, and scheduling
- Attending meetings, taking minutes and following up on action items
- Coordinating and supporting weekly team meetings and internal workshops
- Coordinating travel bookings and logistics for the broader team
- Proactively identifying opportunities to improve studio systems and processes
- Supporting community engagement sessions through the coordination of venues, catering, transport arrangements, and event preparation
- Coordination of studio talks, events, functions, and presentations to support the broader team
- Supporting invitations and communications through platforms such as Mailchimp
- Supporting general office operations, including office supplies and day-to-day studio needs
- Helping create welcoming and well-hosted experiences for visitors, collaborators and community
We're Looking for Someone Who
- Is highly organised and proactive
- Shows initiative and confidence in coordinating tasks through to completion
- Enjoys working within a fast-paced and collaborative environment
- Is a strong communicator and enjoys working with people
- Feels comfortable working across multiple tasks and priorities
- Can confidently and professionally engage with clients, consultants, community and collaborators
- Enjoys helping create positive and welcoming environments
- Is adaptable, thoughtful, and solutions-focused
Experience That Would be Beneficial
- Executive Assistant, administration, office coordination, and project management experience
- Experience coordinating events, workshops, or engagement activities
- Experience working within creative industries, community organisations, or design practices
- Experience using scheduling, communication, or coordination platforms such as Google Suite, Microsoft Office, Mailchimp, Miro or similar systems
What We Offer
- Opportunity to work within a culturally grounded and collaborative creative practice
- Diverse and meaningful work connected to communities and projects across Australia
- Supportive and flexible workplace culture
- Opportunity to contribute to the growth and evolution of the studio
- Professional development opportunities and long-term growth within the practice
Eligibility
This is an identified position and is open to Aboriginal and/or Torres Strait Islander applicants only.
To Apply
The role is currently vacant, and we are looking for an immediate start. Please submit:
- A short cover letter
- CV / Resume
Applications and enquiries are to be sent to - ***email_hidden***
