Purchasing & Imports Officer

About the Role

Reporting to the Directors, you will be responsible for managing the purchasing process, coordinating international shipments, maintaining supplier relationships and ensuring accurate inventory and shipment information is maintained within our ERP system.

Key Responsibilities

Purchasing & Inventory Management

• Raise and process purchase orders using ERP and Xero systems.
• Monitor inventory levels and maintain stock availability through regular replenishment activities.
• Manage supplier performance, lead times, backorders and delivery schedules.
• Coordinate purchasing requirements with internal stakeholders and report supply issues or stock shortages.
• Verify supplier invoices and delivery documentation for accuracy.

Imports & Logistics

• Coordinate and monitor international shipments from supplier through to delivery.
• Liaise with suppliers, freight forwarders and customs agents to ensure timely clearance and receipt of goods.
• Maintain accurate shipment records and ensure all import documentation is complete.
• Investigate shipment delays and provide updates to management.
• Process shipment costs, calculate landed costs and assist with import compliance requirements.

Supplier Management

• Develop and maintain strong relationships with local and international suppliers.
• Source products and investigate supplier availability and pricing.
• Obtain product documentation, certifications and technical information when required.
• Coordinate supplier returns, credits and warranty claims.
• Follow up supplier issues through to resolution.

About You

To be successful in this role, you will have:

• Previous experience in purchasing, imports, supply chain or inventory management.
• Experience coordinating international shipments and freight logistics.
• Strong administrative and organisational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Accounts and costing experience is highly desirable.
• Excellent communication and relationship-building skills.
• Fluency in written and spoken Mandarin is highly regarded to support communication with overseas suppliers, customers, and business partners.
• Intermediate to advanced computer skills, including ERP systems and Microsoft Office.

What We Offer

• Stable full-time employment with an established Australian business.
• Supportive and collaborative team environment.
• Convenient Prestons location with onsite parking. Work from home 1-2 days per week.
• Opportunity to take ownership of a critical operational role.
• Competitive salary based on skills and experience.

If you are looking for a challenging and rewarding role within a growing wholesale business, we would love to hear from you.

Apply now by submitting your resume. Role is available for an immediate start. If you would like a copy of the Position Description, please email ***email_hidden***