Admin assistant and Book keeper

About this Role

This is a rare opportunity to join two growing businesses at an exciting stage of their development — and to build a career, not just fill a position.

We are a family-owned childcare business focused on delivering exceptional outcomes for children and families across early childhood education, and a property development and construction business delivering childcare centres and residential projects across Western Sydney (Urbanity Group).

As we scale, we need a proactive, commercially minded Administration Assistant who can hit the ground running and grow with us.

To support the directors and management team by improving administration, marketing, lead management, project coordination, and business systems across our childcare and property development businesses.

Starting at 3 days per week, this role is designed to expand as you prove yourself.

Location

Hours

Western Sydney+ Remote Flexibility 3 Days / Week(Growth to Full-Time)

Businesses

Start

PEEC & Urbanity Group ASAP

Key responsibilities

Marketing & Community Growth

• Capture and edit photo and video content to showcase our centre and community

• Create and schedule posts across all social media platforms

• Actively grow our online presence and engagement

• Drive Google review acquisition from happy families

• Build relationships with local businesses — swim schools, mothers' groups, sports clubs — to generate referral leads

CRM & Lead Management

• Respond promptly to inbound enquiries via email and phone

• Schedule and coordinate centre tours for prospective families

• Maintain accurate records of leads, enrolments, and outcomes

• Produce regular reports on pipeline activity

Administration & Bookkeeping Support

• Process invoices and receipts in Xero

• Perform Xero reconciliation and assist with budget reporting

• Monitor government grant and subsidy portals relevant to childcare

• Maintain organised records and filing systems

Property Development industry

Project & Development Administration

• Manage incoming correspondence and monitor the shared inbox

• Obtain and track quotes from consultants and contractors

• Maintain an insurance register with renewal and expiry dates

• Coordinate and follow up with project consultants across active development sites

• Provide project workflow support for current property developments

Research & Business Development

• Conduct demand studies and site research for potential new childcare locations

• Monitor and evaluate government tenders for childcare development in regional areas

• Compile research reports to support strategic decision-making

What we are looking for

Skills & Experience

• Highly organised with strong attention to detail

• Excellent written and verbal communication skills

• Proficient in Xero accounting platform

• Hands-on experience with social media platforms and content creation

• Strong written and verbal communication skills

• Comfortable managing competing priorities across multiple teams

• Positive attitude and willingness to learn

Who you are

You are someone who finds satisfaction in making things run smoothly — and who gets energised by variety, not overwhelmed by it. You take ownership of your work, follow through without being chased, and bring a positive, can-do attitude to whatever comes your way.

You want more than a job. You want to be part of something that's growing — and you want to grow with it.

What we offer

• A part-time role that genuinely has room to grow — in hours, responsibility, and remuneration

• Exposure to two distinct and fast-moving industries

• A collaborative, small-team environment where your contribution is visible and valued

• Hybrid working — a mix of in-office (Western Sydney) and remote days

• Supportive and entrepreneurial leadership that invests in the right people

To apply, please send your CV and a brief note about yourself to ***email_hidden***