Office Coordinator

About the Role

We are seeking a highly organised and proactive Office Coordinator to support the smooth and efficient day-to-day operations of our Darwin-based offices. This role is central to ensuring a professional, well-organised, and responsive workplace environment, providing vital administrative, facilities, and event coordination support across the business.

Working closely with the Executive Assistant, you will play a key role in keeping our office running seamlessly while supporting multiple stakeholders.

Key Responsibilities

Office & Facilities Coordination

• Manage office amenities, including ordering and maintaining kitchen and consumable supplies
• Coordinate stationery, printed materials, and office resources across locations
• Liaise with cleaning and building services to ensure a professional office environment
• Coordinate maintenance requests and contractor engagement
• Manage incoming and outgoing mail, freight, and courier services
• Respond to enquiries via the Darwin information inbox and office phone lines
• Coordinate staff uniforms, business cards (digital and physical), ID cards, and office inductions
• Support pool vehicle bookings, servicing, and maintenance
• Oversee archiving processes in line with company standards

Administrative Support

• Provide administrative support to multiple departments, including executive teams
• Assist with preparation and distribution of Board and management reports
• Raise purchase orders, process invoices, and support finance processes
• Maintain office equipment (e.g. printers and supplies)
• Support meeting logistics, including materials, name tags, and visitor coordination
• Assist with ad hoc administrative tasks as required

Event Coordination

• Coordinate internal meetings and events (e.g. town halls, board meetings, morning teas)
• Arrange room setup, catering, and logistics
• Support delivery of major events such as end-of-year celebrations and community events

Safety, Compliance & Cyber Security

• Promote a safe and sustainable workplace by identifying and managing risks
• Follow organisational policies related to workplace health, safety, and cyber security

About You

Essential Skills & Experience:

• Previous experience in a corporate office or administrative role
• Strong interpersonal skills with the ability to build positive working relationships
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities
• Ability to work independently and follow through on tasks
• NT Driver’s Licence (or ability to obtain), and eligibility to pass required security checks

Desirable

• Experience with procurement and finance processes (purchase orders, invoicing)
• Certificate or Diploma in Business Administration
• First Aid and/or Fire Warden certification

What You’ll Bring

• A proactive, “can-do” attitude and high attention to detail
• Strong organisational and multitasking capabilities
• A commitment to maintaining a professional and welcoming office environment
• A collaborative approach with a focus on supporting team success

Why Join ADG?

Airport Development Group (ADG) owns and manages key infrastructure across the Northern Territory including Darwin International Airport, Alice Springs Airport, and Tenant Creek Airport, as well as hotels and commercial assets. We’re investing in long-term growth and offer you the opportunity to be part of something bigger. Here’s what you’ll get:

• 5 weeks annual leave
• Great hours - Flexible work life balance
• A full-time role in a critical industry
• Competitive salary packaging options, including novated leases and enhanced super
• Free 24/7 parking at Darwin International Airport
• Discounts on travel, dining, and accommodation at Darwin Airport Resort
• Access to our Health and Wellbeing Program – including fitness, mental health, and financial resources
• Ongoing training, development, and career growth opportunities

Join Us & Make an Impact!

At ADG we embrace equality, diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, and individuals from culturally diverse backgrounds.

Join a forward-thinking team where your expertise will make a real impact. If you're a self-motivated professional with a passion for Aviation Safety and Standards, we’d love to hear from you.

Agencies should note that unsolicited resumes or floated profiles will not be accepted for this position and ADG will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Talent Manager will work with our preferred panel of agencies to source candidates for roles.