Operations Coordinator

• Part-time
• 22.8 hours (3 days) per week
• SCHADS Level 5
• Hybrid/Melbourne

Since 1985, the Victorian Women's Trust (VWT) has been a feminist anchor in Australian public life, funding community grants, driving research, and running advocacy campaigns that advance the safety, dignity, and economic security of women, girls, and gender-diverse people.

We're a small, close-knit team that holds an intersectional feminist practice at the centre of everything we do. We’re working toward a future where women, girls and gender-diverse people are valued, know their worth, and have the power and freedom to take action on the issues that matter, together.

Who we're looking for

You're someone who finds deep satisfaction in making organisations work well. You notice when a process is broken and quietly fix it. You bring discretion, warmth, and good judgement to everything — from Board papers to supplier calls to a colleague who needs help navigating a system.

You're looking for a workplace that shares your values and does work that matters. At VWT, that means a commitment to gender equality, intersectional feminist practice, and the belief that structural change is possible.

We welcome applications from First Nations women and women of colour, and from people with lived experience of intersecting forms of discrimination. We know that feminist work is strongest when it reflects the full breadth of women's lives, leadership, and knowledge. If this is you, we encourage you to apply.

The role

The Operations and Governance Coordinator is VWT's central point of operational continuity. Working closely with our small team, external providers, stakeholders and supporters, you'll coordinate VWT's operations with a high degree of initiative, integrity and judgement, maintaining the systems and processes that enable us to do our best work.

Key functional areas

• Operations & Office Management: oversee day-to-day office operations, information systems, supplier relationships, and staff/volunteer onboarding and property management.

• Operational Improvement & Policies: drive continuous improvement of administrative systems and workflows, including the development and review of organisational procedures, SOPs, and compliance documentation.

• CRM & Digital Workspace: maintain donor records, coordinate CRM processes and data management, and support the organisation's digital workspace.

• Finance Administration: coordinate financial administration including invoicing, payroll, and procurement, ensuring financial controls are maintained with the external finance provider.

• Communications & Engagement: coordinate internal and external communications, manage stakeholder enquiries, meeting support, and supplementary support to the communications team (e.g. website and events).

• Governance Coordination: manage Board administration, including the governance portal, meeting documentation, and liaison with the external Board support provider.

• Programs Support: provide administrative support across our programs and campaigns

Skills and Experience

Essential

• Experience in organisational administration (ideally in a small or nonprofit organisation); used to managing competing demands and working with initiative
• Experience with CRM systems and donor or contact data management
• Experience in financial administration (invoicing, payroll, procurement, reconciliations) and accounting software (E.g. Xero)
• High level of discretion and confidentiality
• Strong attention to detail and records management
• Proficiency in digital tools and cloud-based platforms, with confidence learning new systems

Highly regarded

• Experience supporting governance processes or Board administration
• Experience improving and documenting operational processes and workflows
• Familiarity with automation platforms and project management systems
• Experience coordinating events
• Experience working in the gender equality, feminist, or broader social justice sector

If this role sounds like a great fit for you, and you don’t feel you meet all of the criteria, we encourage you to apply anyway.

What we offer

• Generous leave entitlements, including: menstrual and menopausal leave; additional public holidays; Wellbeing Leave; and paid leave between Christmas and New Years.

• Very flexible working environment, including flexible hours, working from home, and flexible public holidays (e.g. staff have the option to work on Australia Day and take public holiday leave during NAIDOC Week instead).

• Access to our Employee Assistance Program.

• A supportive, collaborative team environment.

• A strong commitment to professional development and wellbeing.

For queries, contact Lucy Kennedy at ***email_hidden***