Executive Assistant

• Global Engineering Consultancy
• Flexible work arrangements + outstanding benefits

About SMEC

SMEC, a member of the Surbana Jurong Group, is a global multidisciplinary engineering and professional services firm delivering high-quality consultancy across major infrastructure projects. Ranked among the world’s leading design firms, we are recognised for our technical excellence, innovation, and commitment to sustainable outcomes.

The Role

We are seeking an experienced and highly organised Executive Assistant to provide dedicated, high-level support to a Global Senior Executive Director, based in Singapore. This role can be based in Sydney, Melbourne or Brisbane.

This is a fast-paced and dynamic role requiring exceptional organisational capability, sound judgement, and discretion. You will play a critical role in enabling executive effectiveness, ensuring seamless coordination across global stakeholders and competing priorities.

Key Responsibilities

• Build and maintain strong relationships with internal and external stakeholders
• Manage complex and ever-changing calendars, ensuring alignment across global time zones
• Coordinate meetings, agendas, correspondence, and executive communications
• Prepare high-quality presentations, reports, and documentation
• Organise meetings, conferences, workshops, and key events
• Manage domestic and international travel arrangements
• Process expense claims and support financial administration tasks
• Take accurate meeting minutes and track actions to completion
• Respond to enquiries with professionalism and efficiency
• Draft and prepare executive-level correspondence and communications

Skills & Experience

• Exceptional written and verbal communication skills
• Strong attention to detail and organisational accuracy
• Proven ability to manage sensitive information with discretion and confidentiality
• Advanced skills in preparing reports, presentations, and executive documentation
• Highly organised, with the ability to manage competing priorities
• Well-developed stakeholder engagement and interpersonal skills
• Ability to work under pressure and meet tight deadlines
• Self-motivated, proactive, and solutions-oriented
• Demonstrated experience supporting senior executives in a fast-paced environment

Why Join SMEC

• Flexible working arrangements to support work-life balance
• Exposure to complex, high-profile projects across a global network
• Mentorship from experienced industry leaders
• Structured professional development and study support
• National and international career opportunities
• Additional leave options, including purchased leave and “Celebration Day”
• Generous parental leave for primary and secondary carers
• Wellbeing programs and employee support initiatives

Our Commitment

SMEC is committed to building a diverse, inclusive, and gender-equitable workforce. We encourage applications from people of all backgrounds and provide a supportive environment that enables individuals to thrive.

We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, mentoring, and sponsorship programs.

How to Apply

All applications must be submitted online via the Apply Now link.

Helen Kruimel

Principal Advisor – Recruitment & Talent

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