Business Support Administrator

About Alphazeta

Alphazeta is a multidisciplinary building services engineering consultancy delivering innovative mechanical, electrical, hydraulic, fire, and vertical transportation solutions across Western Australia.

Our team works on a diverse range of projects across education, government, health, commercial, residential and community sectors. As our business continues to grow, we are seeking a motivated and organised Business Support Administrator to join our team and play a key role in supporting our day-to-day operations.

About the Role

This newly created position will provide administrative support across the business, working closely with our administration and marketing/bid teams.

This is a varied role that will suit someone who enjoys working across multiple areas of a business, takes pride in producing high-quality work, and enjoys helping teams stay organised and efficient.

Key Responsibilities

Administration & Office Support

• Provide general administrative support across the business
• Manage shared inboxes and coordinate correspondence
• Maintain electronic filing systems and company records
• Assist with data entry, reporting and record management
• Support the continuous improvement of administrative systems and processes

Finance Administration

• Assist with Payroll, Accounts Payable and Accounts Receivable administration
• Process invoices and maintain accurate financial records
• Assist with reconciliations and finance-related data entry
• Support the finance function with general administrative tasks

Proposal & Marketing Support

• Assist with the preparation and submission of tenders, bids and proposals
• Maintain proposal templates, project information and supporting documentation
• Assist with capability statements and other business development materials
• Support marketing and promotional activities

General Support

• Work autonomously while managing competing priorities
• Provide support to administration, marketing and management teams
• Contribute positively to a collaborative and supportive workplace culture

About You

To be successful in this role, you will be organised, proactive and detail-oriented, with a positive attitude and a willingness to learn.

Skills & Experience

• Previous experience in administration, office support or business support roles
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, particularly Word, Excel and PowerPoint
• Ability to manage multiple priorities and meet deadlines
• Experience with Xero, payroll or accounting software is desirable
• A professional and positive approach to work

What We Offer

• Competitive salary package
• Flexible part-time working arrangements
• School-hour flexibility available
• Convenient Perth CBD location
• Supportive and collaborative team environment
• Free access to an onsite gym
• Opportunities for professional growth and development

Eligibility

Applicants must have full Australian working rights.

If you're looking for a varied and flexible role where you can make a genuine contribution to a growing business, we'd love to hear from you.

Please submit your CV to:

• ***email_hidden***