Executive Assistant & Legal Secretary

lluka Resources is a leading global producer of the critical minerals zircon and high grade titanium dioxide feedstocks (rutile and synthetic rutile). Iluka has also established a significant position in rare earths. As an international supplier of critical minerals, Iluka’s products are used in an array of applications including technology, construction, medical, lifestyle, defence and industrial uses. As the world moves towards a smarter, safer, and sustainable future, Iluka’s high quality products are increasing in demand.

Our people are the foundation of our business and are vital to our success now and into the future. Iluka offers an empowering and inclusive work environment that is as diverse as the communities in which we operate.

About the role

An exciting opportunity exists for a highly organised and proactive Executive Assistant & Legal Secretary to support our General Counsel & Company Secretary and broader legal and corporate functions, based in our Perth corporate office.

This role provides high-level administrative and secretarial support, including direct support to Iluka’s Non-Executive Directors and coordination of Board and Committee activities. It is well suited to candidates with experience in legal secretarial, administrative or paralegal roles, particularly within ASX-listed corporate or law firm environments.

This is a part-time opportunity (approximately three-to-four days per week), with the potential to increase hours up to full-time for the right candidate.

Key responsibilities include

• Providing executive-level administrative support to the General Counsel & Company Secretary

• Coordinating Board and Committee meetings, including preparation and distribution of papers

• Supporting Non-Executive Directors, including travel, accommodation, and expense management

• Managing complex calendars, correspondence, and stakeholder communications

• Coordinating events such as Board meetings and the Annual General Meeting

• Preparing and lodging documents with ASX and ASIC

• Maintaining company registers and confidential records in line with governance requirements

• Processing purchase orders, invoices, and vendor administration in SAP

• Supporting onboarding and team administration across the Legal, Company Secretary, Land & Tenements, and Community & Indigenous Affairs function

About you

To be successful in this role, you will have:

• TAFE/Business College Diploma in Secretarial Studies, Legal Services or equivalent experience

• Significant experience in an Executive Assistant, Legal Secretary or Senior Administrative role

• High‑level proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong organisational skills with the ability to manage competing priorities

• High attention to detail and accuracy

• Exceptional interpersonal and stakeholder engagement skills

• Proven ability to exercise discretion and maintain confidentiality

Desirable

• Experience supporting Directors or Executives within a listed company or legal environment

• Familiarity with ASX and ASIC processes and corporate governance terminology

• Exposure to SAP, records management systems, and Board platforms such as Diligent

• Legal secretary or governance support background

Our offer to you

• Flexible working arrangements, hybrid working and flexi hours

• Be supported through an inclusive and collaborative culture

• Up to 18 weeks paid parental leave

• Ability to purchase additional annual leave

• Competitive salary and incentive structures

• Employee share matching scheme

We are committed to upholding our business values, supporting equal opportunities, gender equality and cultural diversity.

You will be supported, empowered, included and encouraged to be the best version of yourself.

If you share our values of Integrity, Respect, Courage, Accountability and Collaboration; and you have the skills and experience to help us to succeed and deliver sustainable value, apply now.

Full working rights in Australia, with no conditions or restrictions, are required for you to be eligible to apply for this role.

Applications Close: 15 July 2026

“We respect and encourage diversity in a workforce that reflects our communities.”