Bid Coordinator

AI Job Summary

• 2+ years’ experience in bid coordination, proposals, or similar roles.
• Strong understanding of tender and submission processes.
• Advanced skills in Word, PowerPoint, and Excel.

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Role Type

• On-site
• Permanent
• Full-time
• Associate

Paywise is experiencing strong, sustained growth, making this an exciting time to join our team. We’re building a high-performing, people-first organisation where collaboration, quality, and innovation drive everything we do. Our culture sets us apart – supportive, energetic, and genuinely collaborative. We invest in our people, celebrate success, and create an environment where you can grow your career.

As a Bid Coordinator, you’ll play a key role in supporting our continued growth – helping deliver high-quality, compliant, and compelling submissions that drive new business success.

What We Offer

• Modern North Sydney office or Perth office

• Competitive salary + superannuation

• Loyalty Leave – additional leave as you grow with us

• Career development opportunities in a fast-growing organisation

• Salary packaging & employee benefits (we practice what we preach)

• Employee Assistance Program (Sonder) – 24/7 wellbeing support for you and your family

• A collaborative, high-performing culture where people are recognised and supported

About the Opportunity

Reporting to the Bid Manager, you’ll provide end-to-end coordination support across the bid and tender process. This role can be based in either our Sydney or Perth office, working full-time on-site, you’ll work closely with Business Development and Account Management teams to deliver polished, compliant submissions on time. This is a fast-paced role where your ability to manage deadlines, maintain accuracy, and coordinate stakeholders will directly contribute to winning new business.

Key responsibilities

• Coordinate and support the development of bids, proposals, and submissions.

• Review documents for accuracy, formatting, and brand compliance.

• Maintain bid timelines, track progress, and ensure deadlines are met.

• Manage CRM updates and bid activity records.

• Own and maintain the Bid Library to ensure content and resources are current.

• Collaborate with internal teams to gather required content and inputs.

• Support pitch presentations and broader BD team requirements.

About You

You’re highly organised, detail-driven, and thrive in a fast-paced environment. You take ownership of your work, communicate confidently, and approach challenges with a proactive, solutions focused mindset.

Key skills, experience, and qualifications:

• 2+ years’ experience in bid coordination, proposals, or similar roles.

• Strong understanding of tender and submission processes.

• Proven ability to manage multiple deadlines in a fast-paced environment.

• Advanced Microsoft Office skills (Word, PowerPoint, Excel).

• Excellent written communication and document presentation skills.

• High attention to detail and strong organisational capability.

• Proactive, self-motivated, and collaborative mindset.

• Relevant tertiary qualification (communications, marketing, business or similar).

Next Steps

At Paywise, we’re committed to building a diverse and inclusive workplace where everyone feels valued. We encourage applications from people of all backgrounds.

Ready to take the next step? Apply now and join the Paywise team.