Team Administrator

Are you a highly organised, client-focused administrative professional who enjoys keeping people, deadlines and workflows on track?

We are a high-performing accounting firm seeking a proactive and detail-oriented Team Administrator to support our Geelong Business Advisory Team. This role is ideal for someone who thrives in a professional services environment, enjoys working closely with clients and senior stakeholders, and takes pride in producing accurate, polished work.

As Team Administrator, you will play a key role in supporting seamless client service, efficient internal operations and effective workflow management across the team.

About the role

• Acting as a key client service contact for individual and business clients
• Providing high-level administrative support to the director, managers and team members
• Coordinating workflows across divisions
• Preparing client onboarding, transfer and offboarding documentation, including engagement letters, authority documents and related correspondence
• Maintaining accurate and complete client records in our practice management systems
• Managing financial administration tasks, including invoicing, billing and payment confirmations
• Supporting the preparation and formatting of client documents, reports, presentations and correspondence
• Assisting with formal tenders or bid submissions where required

About you

You will bring:

• Proven experience as a Team Administrator, Team Coordinator or similar within a client-facing professional services environment, such as accounting, legal or consulting
• Experience managing end-to-end billing or invoicing processes
• Strong organisational skills and the ability to manage competing priorities without compromising quality
• Excellent attention to detail, particularly in relation to grammar, formatting and document presentation
• Confident written and verbal communication skills, including the ability to follow up with senior stakeholders
• Advanced Microsoft Office skills, particularly Word, PowerPoint and Excel
• A proactive, solutions-focused approach and a genuine commitment to providing excellent client service

Benefits

We support our team with a benefits package focused on professional reach and personal wellbeing:

• Health & Wellbeing: Full access to our EAP, annual flu shots, and skin checks.
• Culture: A supportive team environment featuring a calendar full of social events.
• Global Reach & Development: Access to comprehensive L&D opportunities and the ability to leverage our national and global network for career growth.