Patient Services Administrator

Position Purpose

As a Patient Services Administrator, you will play a vital role in delivering an outstanding patient experience. You will manage reception and administrative processes, coordinate appointments, and provide clear and empathetic communication to patients, clinicians, and the wider team—ensuring smooth clinic operations and a supportive patient journey.

Key Responsibilities

• Provide a warm, professional first point of contact for patients in person and via phone/email
• Manage appointment bookings, confirmations, and scheduling for clinicians and patients
• Maintain accurate patient records and data entry in clinical systems
• Process payments, billing, and administrative documentation
• Coordinate patient flow within the clinic and support clinical teams
• Respond to enquiries with empathy, clarity, and professionalism
• Ensure compliance with privacy, confidentiality, and clinical protocols
• Contribute to a collaborative, respectful team environment

What We Are Looking For

The successful candidate will have:

• Previous experience in a medical reception or healthcare administration role
• Exceptional interpersonal and communication skills with a compassionate approach
• Strong organisational and time management skills in a fast-paced environment
• High attention to detail and accuracy in data entry and administration
• Ability to handle sensitive information with professionalism and discretion
• Proficiency in Microsoft Office and patient management systems
• A proactive, team-oriented mindset with a commitment to quality care

Why Join Us?

At City Fertility, you'll join a progressive, people-centred organisation that values innovation, integrity, and impact. We offer;

• A supportive, inclusive workplace culture
• Opportunities for professional growth and development
• The chance to make meaningful difference in patients’ lives
• Access to global expertise through the CHA IVF network

Ready to Make a Difference?

If you are passionate about healthcare growth and want to join a team that truly changes lives, we would love to hear from you.

Click 'Apply' and submit your resume and cover letter (including contact details for two referees) today. We respectfully advise that agency applications are not being accepted at this time.

Alternatively, you can find all our opportunities at City Fertility Career Opportunities: https://www.cityfertility.com.au/about-us/career-opportunities/

For further information about the role, please email ***email_hidden*** to arrange a confidential discussion. Please note that applications will be progressed as received.

City Fertility is proud to be an equal opportunity employer. We celebrate diversity in all its forms and are committed to fostering an inclusive workplace where everyone feels valued and empowered to contribute. Regardless of gender, age, ability, race, ethnicity, sexual orientation, gender identity, or religion, we welcome you to be part of our progressive and supportive team.

• An applicant must be legally entitled to work in Australia - successful candidates are required to provide proof of their right to work in Australia prior to commencement.
• Candidates applying for day procedure/hospital positions may be required to provide proof of specific immunisations and vaccinations.
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