Portfolio System and Reporting Lead

The City of Port Phillip is a uniquely vibrant and creative inner-city council with a spectacular, enviable foreshore and Fisherman's Bend urban renewal area. A highly talented and dedicated workforce of 1000 staff delivers more than 100 programs and services to residents, businesses and visitors, working to deliver on an ambitious Council Plan that is shaped by a desire to celebrate our history, protect our character, and encourage inclusion and creativity, while planning for the future of a dynamic and evolving City.

City of Port Phillip's Enterprise Portfolio Management Office (EPMO) is seeking a Portfolio System and Reporting Lead — a specialist role at the heart of how Council's enterprise portfolio is governed, measured and understood. You will design, configure and maintain the portfolio systems and data environment, and produce the enterprise-level reporting and insight that underpins confident, evidence-based decision-making.

Reporting to the Head of EPMO, this role provides the practical backbone of enterprise portfolio governance, turning well-configured systems and disciplined data standards into reliable information that supports oversight, assurance and escalation.

About the role

• Act as day-to-day technical lead for the Project Lifecycle Management (PLM) system (TechnologyOne OneCouncil), configuring workflows, hierarchies, validation rules and reporting structures to enterprise standards.
• Ensure PLM operates as the authoritative system of record for portfolio and project data, reducing reliance on manual reporting, spreadsheets and shadow systems.
• Define, maintain and enforce enterprise portfolio data standards, monitoring data quality, completeness and timeliness, and escalating integrity risks with options for remediation.
• Prepare enterprise-level portfolio reports, dashboards and briefings that are accurate, consistent and decision-ready, identifying trends, emerging risks, dependencies and sequencing pressures.
• Support enterprise-level assurance and gateway reviews by preparing portfolio data, system evidence and documentation, and maintaining tracking of assurance actions and recommendations.
• Design and maintain standard enterprise reporting structures, dashboards and templates, reducing bespoke and ad-hoc reporting through better system design and automation.
• Contribute specialist input to enterprise portfolio maturity and continuous improvement initiatives.

About you

• Demonstrated experience as a senior technical lead for portfolio, project or enterprise systems, including configuring workflows, hierarchies, validation rules and reporting structures.
• A proven ability to define, maintain and enforce data standards, monitor data quality and integrity, and resolve systemic data issues to ensure reliable, auditable portfolio information.
• Strong analytical capability, with experience producing enterprise-level reporting and insights, and drafting clear, evidence-based recommendations to support senior decision-making.
• A track record of building productive relationships with senior stakeholders and influencing outcomes through evidence and systems discipline rather than formal authority.
• Sound professional judgement, the ability to manage competing priorities with limited supervision, and a genuine interest in improving systems, data quality and reporting maturity.
• Tertiary qualifications in information systems, finance, data analytics, project or portfolio management, or equivalent professional experience, with significant experience in enterprise reporting, analytics or systems administration — ideally within the public sector.

Why this role

This is a rare opportunity to build the systems and reporting foundation for a newly established enterprise governance function — with direct influence over how Council sees, measures and acts on portfolio performance, and genuine scope to shape standards and tools from the ground up.

ow to apply

Download a copy of the position description by copying https://tinyurl.com/85yvkbdd into your browser or contact Charlie Cole at ***email_hidden*** with any specific questions.

Applications close on Thursday 2nd July and should include a CV (maximum 4 pages) and cover letter (maximum 2 pages) that broadly addresses your suitability. All enquiries will be treated with absolute confidentiality.

City of Port Phillip welcomes applicants from diverse backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, LGBTIQ+ people and people with disability. Pre-employment screening, including a National Police Check and Working with Children Check, applies to this appointment.