Administration Assistant

Work With Us

Administration Assistant

29/06/2026 9:00 am

Type: Part Time

Hours per week: 28

Location: Coffs Harbour

For More Information About The Role

For more information, please contact Nicki Clarke, Executive Manager: Operations on (02) 66 51 1788

Position Overview

Blue Sky Community Services is seeking a part-time Administration Assistant to join our Operations team commencing immediately. We are looking for a professional and values‑aligned individual to join our supportive and friendly team and contribute to high-quality customer service.

The Administration Assistant will work from our Peterson Road office in Coffs Harbour, up to 28 hours per week. The position is offered on a fixed‑term basis until 30 June 2027.

This position is graded at level 2.1 ($34.58) to 2.4 ($37.73) of the SCHADS Award.

Blue Sky Community Services values diversity and encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, people of all ages, and people who identify as LGBTQIA+. We welcome the skills, experiences and perspectives of all people to ensure our workforce is representative of the communities we work with and live in.

The Administration Assistant Will

• Provide high-quality administrative support including meeting coordination, travel arrangements, document preparation, and minute-taking
• Deliver excellent front-of-house customer service, including welcoming visitors, managing sign-in processes, and assisting clients with enquiries professionally and confidentially
• Manage communications effectively, including answering phones, responding to emails, and forwarding messages in a timely and professional manner
• Coordinate office operations and logistics, such as booking appointments, setting up meetings, maintaining calendars, and organising catering and travel
• Maintain accurate records, registers, and databases, including vehicle registers, asset tracking, archiving, and general documentation
• Support general office management, including monitoring supplies, ordering equipment, maintaining office tidiness, and ensuring smooth day-to-day operations
• Assist staff and projects with administrative tasks, including research, data collation, appointment coordination, and support for program or project activities
• Identify and respond to administrative needs proactively, using initiative to manage tasks independently and escalate IT or operational issues where required.

Who We Are Looking For

The successful applicant for this position will have:

• Relevant qualifications, skills and/or experience that are transferable to performing the role to a high standard
• Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication and customer service skills, with a professional and approachable manner
• Proven administrative experience with close attention to detail and accuracy
• The ability to work both independently and collaboratively, using initiative to get things done
• A commitment to professionalism, confidentiality, and positive team and organisational values.

About The Operations Team

Our Operations team provides support to the whole organisation across all operational areas and plays a crucial role in supporting various functions, including (but not limited to) admin, logistics, IT, safety and risk management, and overseeing our organisational vehicles.

How to apply

To apply for the position applicants should complete the online form below. The form does not have to be completed in a single session, applicants can save their session at any time and return to the form at a later date to complete it.

If you have any difficulties with the online form and would like to receive a hard copy of the recruitment documents, please contact our Inclusive Communities Manager, Melanie Jacobs by phone: (02) 6651 1788 or by email: ***email_hidden***.

Completed hard copies can be delivered to any Blue Sky office before the closing date. Please note that applications received after the closing date and time will not be considered.

We are an inclusive employer

We believe that the makeup of our workplace should reflect the diversity of the communities we work within. We therefore strongly encourage people with diverse backgrounds and cultures, and people who have lived experience of disability, to apply to work with us.

We want you to bring your best self to this application process. If you feel you may require an adjustment during the recruitment process, please contact our Inclusive Communities Manager at ***email_hidden*** or (02) 6651 1788 to discuss.

The Recruitment Process

Stage One: Application Assessment Stage

• All applications are assessed against the criteria.
• Applications that are not complete, or that do not satisfactorily address the criteria, will not be considered for interview.
• Shortlisted applicants will be asked to proceed to the interview stage of the recruitment process.
• Applicants who are not selected to progress to the interview stage will be advised by email.

Stage Two: Interview Stage

• Applicants who are selected to progress to the interview stage will be contacted to arrange an interview date, time and location.
• At the interview, applicants will be asked questions to determine whether they are able to perform to a high standard within the role and to determine whether they are a good fit for the position, the organisation and our values.

Stage Three: Further Information Gathering Stage

• Following the interview, applicants may be asked to complete online psychometric testing to further determine suitability for the position.
• Following the interview, the organisation may contact the applicant’s referees to further determine suitability for the position.
• Applicants may also be requested to attend a second interview.

Stage Four: Employment Stage

• Successful applicants will be contacted by the organisation to discuss employment possibilities.
• Unsuccessful applicants will be advised via email.
• Unfortunately, due to the volume of people who apply for our positions and want to work with us, we are unable to provide individual feedback to our applicants.

Supporting Materials

Application Form (DOCX, 59 KB)