Office Co - ordinator

Corporate Services | Operations | Canberra

• Permanent full-time position
• Onsite role working in a modern, open plan office
• Competitive remuneration and our Hallstar reward and recognition program
• Learning and career development programs for all roles and levels
• Flexible leave options, including up to 26 weeks paid parental leave
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

Make the smarter choice. Come thrive with us. Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits

About the role and team

We have an exciting opportunity for an experienced Office Co-ordinator to join our Canberra office. This role will provide prompt, efficient and reliable office services to the firm and our external stakeholders and to focus on continuous improvement for each function within Office Services.

You will be responsible for:

• greeting and assisting clients/visitors, ensuring a professional experience;
• coordinating meeting room bookings, setups, resets, and support smooth delivery of internal and client meetings and events;
• supervise and review office services processes to ensure best practices and reporting mechanisms
• maintaining client areas, kitchens, meeting rooms and back of house workspaces to a high standard;
• managing security passes, onboarding of new starters including office tours, merchandise and equipment coordination;
• liaising with Facilities and Technology team, suppliers, and building management for maintenance and equipment;
• overseeing WH&S checks, First Aid, emergency warden coordination, and critical incidents;
• handling mail, deliveries and couriers;
• managing internal communications and office related events and activations;
• working closely with legal assistants to scan, collect and copy incoming court documents;
• managing office supplies including stationery, catering, staff amenities, and budget reconciliation;
• supporting National Operations Manager and Canberra Office Partner in Charge; and
• undertaking project work and general office tasks as required.

About you

You will ideally have the following skills and experience:

• minimum 5+ years’ experience in a similar role or professional services firm;
• excellent interpersonal and communication skills;
• working knowledge of Microsoft Office;
• ability to work autonomously;
• strong attention to detail;
• strong organisation/ time management skills; and
• flexible, reliable with a ‘can do’ attitude and a proactive approach.

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We are known for having a great culture that puts people first. A culture where our purpose and values - our Hallmarks - are lived, not laminated.

We do great work, smarter. We’re passionate about the work we do and how it creates value for today and tomorrow. We’re famous for Smarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive; everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit our website.

Are you ready to make the smarter choice? Let’s connect. Click apply to submit your application.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Advisor at ***email_hidden*** for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.

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