Event Coordinator

Location

Melbourne, VIC — with regular travel to events across Victoria and interstate

Employment type

Fixed term contract to end of May 2027

Reports to

General Manager (internal) · Project Manager (on event)

Direct reports

Crew Supervisors and casual event staff on site

Ideal Candidate: You do not need to have done every type of event we work. What matters is that you have a solid operational base and you know how to support crew through the job, giving clear direction, backing people when they need it and holding them accountable when it matters.If you have worked on major events and want to keep doing that across a broader range of them, this role is a good fit.

About EventOps

EventOps is an award-winning event operations company that has been on the ground at Australian events since 2004. We work across the sporting, music and community sectors, from a local council festival to the Formula 1 Australian Grand Prix, delivering 100+ events across Australia in 2025 with a crew of 250+ licensed and experienced people.

What sets us apart is that we keep the specialist functions in house. Most event companies subcontract traffic management, event safety, event control, refuelling and site coordination, then coordinate the result. We do not. Every one of those functions sits with our team, run as one accountable operation from build through to demobilisation.

We sit at different depths depending on the engagement. At the Australian Open we supplied accredited labour and operations support for bump in, the two-week event and bump out. At Queenscliff Music Festival we ran the site, coordinating vendors, suppliers and stakeholders, managing the campground, handling refuelling and overseeing contractors across the full bump in and bump out cycle. Most jobs sit somewhere in between. What stays the same is that the same team plans it and delivers it.

About the role

This is a senior coordinator role. You will be on site at events ranging from community festivals to international motorsport and music events, leading crews, managing contractors and making sure your area of the event runs to the plan. When it does not, you are the one who fixes it or escalates clearly and fast.

Internally you report to the General Manager. On event you work under the Client Project Manager and are accountable for the crew and site logistics in your scope. Between events you are Melbourne based, working with the operations team on scheduling, documentation and the preparation work that makes event week run smoothly.

The scope varies by event. Sometimes you are running a section of a large site. Sometimes you are the most senior EventOps person on the job and the full weight of the delivery is on you. The events are genuinely varied, in a single season you might run the campground at CMC Rocks QLD one weekend and be on the track at Albert Park the next.

What you will do

On event

• Lead your crew on site, through bump in, live operations and bump out, and making sure your area of the event runs to the schedule and to the plan.
• Be the primary contact for event staff, contractors and suppliers in your scope. You are the person who knows what is happening and who people come to when something needs resolving.
• Manage site access, vehicle movements and logistics across your area, working within the overall event traffic and operations plan.
• Identify and resolve problems in real time. If something is not working, you find the fix, or you escalate clearly so the right person can.
• Run crew inductions and licence checks on site and enforce safe work practices across all event activities.
• Enforce safe work practices, WHS requirements and implement Safe Work Method Statements and support hazard identification and incident reporting.

Crew and Workforce

• Manage Crew Supervisors and casual event staff, setting the standard for how the team presents and works.
• Handle rostering, inductions, timesheet approvals and workforce documentation for your events.
• Support crew through the job, giving clear direction, backing people when they need it and holding them accountable when it matters. Build the kind of culture on site where people want to come back. We are proudly a DEIB company — that is not abstract — it is how you talk to your crew and how you run the day.

Logistics and infrastructure

• Oversee the loading, transport, installation and removal of event equipment and infrastructure.
• Manage stock, packing, maintenance and repairs between events to keep company assets ready to go.
• Coordinate with suppliers and contractors to ensure what is on the site plan gets delivered on time and to the right standard.

Pre-production and planning

• Contribute to event preparation: build schedules, run sheets, equipment lists and crew planning documents.
• Attend pre-event site visits where required and feed operational knowledge back into the planning process.
• Maintain event records, induction materials and workplace documentation as required.
• Support the Operations Manager in the lead up to each event with scheduling, logistics coordination and briefing preparation

About you

You have done enough events to know how they work, not the version on the schedule, but the real version, where things move and you have to stay ahead of them. You are comfortable leading a crew, making calls under pressure and keeping your area of the site running when things get busy.

You do not need to have done every type of event we work. What matters is that you have a solid operational base, you learn fast, and you hold yourself and your crew to a high standard. If you have worked on major events and want to keep doing that across a broader range of them, this role is a good fit.

You will have

• Experience delivering events or site-based projects in an operational role, leading or supervising crews, not just supporting them.
• The ability to manage competing priorities across a live site without losing track of the detail.
• Clear communication under pressure —with crew, contractors, clients and colleagues.
• Confidence with basic reporting systems and Microsoft Office for scheduling, documentation and crew tracking.
• Availability for weekend, public holiday and extended hours work aligned to the event calendar.

Mandatory qualifications

• Construction Induction Card (White Card)

• Full Manual Driver's Licence

• Working with Children Check and National Police Check (or willingness to obtain prior to start)

Desirable — not essential

• Forklift licence and/or Telehandler certificate of competency

• Light Rigid, Medium Rigid or Heavy Rigid Truck Licence

• Working at Heights or EWP certification

• Traffic Management or Traffic Control accreditation

• Certificate IV or above in Workplace Health and Safety

• First Aid certificate

Working conditions

This role is physical and outdoor. Events run on weekends, public holidays and into the night when the schedule requires it. You will travel interstate for events, sometimes for a single day, sometimes for a week on site. We will negotiate a flexible working arrangement between events and you can work from our Melbourne our Phillip Island bases.

Why EventOps

Most event coordinators spend years working for one organiser, one venue or one type of event. At EventOps you work across all of them. The operational range, the council events, major music festivals, motorsport, mass participation and the in house structure means you are always working alongside the same team, not being dropped into someone else's crew.

Most of our crew come back. That is not a line, it is the clearest signal we have that this is a good place to work. The events are demanding, but the team is experienced, the work is varied and you will see more in one season here than most coordinators see in several years elsewhere.

How to apply

Send your CV and cover letter on what you have worked on to ***email_hidden***. Tell us about an event that tested you operationally and what you did about it.