Global Program Grants Officer

Role Type

• Contract
• Full-time
• Associate

Pay Rate

$80,000 AUD – $85,000 AUD (Annum)

ASHM is a not-for-profit organisation seeking an experienced Global Grants Finance Officer to support our Global Programs division in the financial management, compliance, and reporting of grant-funded projects.

About you

The Global Grants Finance Officer plays a vital role in strengthening financial stewardship and accountability across ASHM’s global portfolio. Working closely with the Senior Finance and Compliance Manager and Program teams, this position supports the effective delivery of grant-funded initiatives through accurate financial management, partner engagement, and compliance oversight.

We’re looking for someone who

• takes a hands-on, detail-oriented approach to grant financial management and problem solving
• is confident managing competing priorities and working across diverse stakeholder groups
• can build trusted relationships with internal teams and international partners

Location: Sydney

Employment Status: Fixed Term

Salary: $80K to $85K

About ASHM Health

ASHM is a peak professional body representing healthcare professionals working in HIV, BBVs, and sexual and reproductive health. We partner without prejudice, working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.

An independent community of practice, ASHM is a trusted organisation and accredited charity that develops resources and guidelines, delivers training, runs conferences, and advocates passionately for the needs of our members and communities.

Our members and supporters are health workers, community organisers, policy makers, health promoters, medical students, professionals, and specialists – all united to eliminate harm from these diseases, improve wellbeing and to protect our diverse communities.

Benefits of working at ASHM Health

• Competitive not-for-profit benefits including salary packaging, novated leasing, and FBT concessions
• Extra leave: two additional paid days off over the December holiday period
• Flexibility: hybrid work model (2 days in office, 3 days’ work from home)
• Parental leave and an Employee Assistance Program supporting balance and wellbeing
• Purpose-driven culture: we value ethics, integrity, and social impact in everything we do

Key Responsibilities

Grant Accounting & Donor Fund Management

Support the financial management of grant-funded projects, ensuring compliance with funding agreements and internal policies

Assist in establishing, maintaining, and monitoring project budgets in collaboration with Program teams

Track income and expenditure, ensuring accurate coding and alignment to approved budgets

Monitor actual vs budget performance and prepare variance analysis

Support grant acquittals and donor financial reporting within required timeframes

Assist with reconciliations, including investigation of unspent or legacy balances

Financial Reporting & Audit Support

Prepare accurate and timely financial reports for internal and external stakeholders

Maintain clear, auditable financial records and documentation

Support internal and external audits, including donor audits and accreditation processes

Partner Financial Management & Capacity Building

Conduct desk reviews of partner financial reports and acquittals

Support financial control assessments across partner organisations

Provide guidance and training to partners to strengthen financial management capability

Identify and escalate financial risks or gaps in partner reporting and compliance

Troubleshooting and Maintenance

Identify and resolve technical issues across web applications and platforms.

Perform regular maintenance and updates to ensure security and functionality.

Compliance & Risk Management

Ensure grant financial activities comply with donor requirements, legislation, and organisational policies

Support identification and mitigation of financial risks

Monitor changes in funding requirements and escalate impacts

Forecasting & Project Control

Assist with project forecasting, budgeting, and cash flow monitoring

Identify trends in underspend, overspend, and financial risk

Cross-Functional Collaboration

Partner with Program teams and internal stakeholders to provide financial advice and support

Liaise with external stakeholders on financial and reporting matters

Contribute to meetings and working groups related to grant management

Process Improvement

Contribute to continuous improvement of grant accounting processes and systems

Support enhancements to financial reporting tools and frameworks

Qualifications and Experience

Essential

Tertiary qualification in Accounting, Finance, or a related discipline

3 to 5 years’ experience in grant, project, or operational accounting

Experience preparing financial reports for government, donor, or not-for-profit environments

Strong understanding of budgeting, forecasting, and financial reporting

Proficiency in financial systems and Microsoft Excel

Desirable

Experience in the not-for-profit or global health sector

Familiarity with Australian healthcare funding environments

Experience working with international or low- to middle-income country partners

Skills and Abilities

Strong attention to detail and reconciliation skills

Ability to interpret funding agreements and donor requirements

Excellent written and verbal communication skills

Strong stakeholder engagement and relationship management capability

Ability to manage multiple priorities and deadlines in a fast-paced environment

High level of integrity, professionalism, and discretion

Eligibility

This role is open to Australian citizens, permanent residents or applicants with valid work right.

How to Apply

Please submit your resume and cover letter via application link. We look forward to hearing from you!

ASHM Health is an equal employment opportunity employer We celebrate diversity and are committed to creating an inclusive environment for all employees. We particularly encourage applications from Aboriginal and/or Torres Strait Islander peoples, individuals from culturally and linguistically diverse backgrounds, and people with disabilities.

At ASHM, we are committed to building a diverse and inclusive workplace that reflects the communities we serve. As a leading organisation representing health professionals in HIV, viral hepatitis, and sexual and reproductive health across Australia and New Zealand, we prioritise cultural safety and responsiveness in all we do. We are also dedicated to our Reconciliation journey. If you’re interested in this role but feel your experience doesn’t align perfectly with the job description, we encourage you to apply or reach out. You may be the right fit for this or other roles at ASHM.

At ASHM, we are dedicated to fostering an inclusive and equitable workplace as part of our Reconciliation Action Plan. During job application, we include an optional question on Aboriginal or Torres Strait Islander identity to support our inclusion goals. Your response is confidential and won’t impact your application.

ASHM Commitments ASHM Health is a Child Safe organisation. Candidates are required to abide by ASHM’s policies, including the code of conduct, child protection, prevention of sexual exploitation, abuse and harassment and fraud (PSEAH) and corruption management.

Pre-Employment Checks

Candidates will be required to complete pre-employment checks, including a Police check and counter-terrorism check.

We take pride in the diversity of our people and encourage applications from individuals of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, people from diverse cultural and linguistic backgrounds, LGBTQIA+ individuals, candidates of all ages, and individuals of any or no religious beliefs.

Need Support? If you require support during the recruitment process, please reach out to ***email_hidden***