Accounts Payable Officer

Accounts Payable Officer – 12 Month Fixed Term Contract

Are you ready to kickstart your career with one of Australia’s leading outdoor media companies? We are currently on the hunt for an energetic go-getter to join us as our newest Accounts Payable Officer!

Life at QMS Media? It’s Anything but Ordinary!

At QMS Media, we bring creativity and innovation to the world of outdoor advertising, delivering impactful solutions with digital billboards, street furniture, and beyond. Our team is passionate, authentic, and a little contagious (in a good way!). We are always pushing boundaries, celebrating wins, and evolving together.

Proud to be a WGEA Employer of Choice for Gender Equality since 2017 and with our Reconciliation Action Plan endorsed by Reconciliation Australia, we at QMS Media are committed to an inclusive workplace where everyone thrives, and where the rights, culture, and contributions of Aboriginal and Torres Strait Islander peoples are celebrated and respected.

What you'll be up to

The Accounts Payable Officer is responsible for the end to end Accounts Payable function including processing of invoices, payment creation and bank reconciliation. This role requires excellent attention to detail, the ability to adhere to ongoing deadlines and effective collaboration with a wide range of internal and external stakeholders. In addition you will also:

• Process and verify supplier invoices.
• Raise purchase orders for production and installation.
• Coordinate payment runs and prepare ABA files for approval.
• Reconcile supplier statements, intercompany loans, and general ledger accounts.
• Manage supplier records and respond to supplier inquiries.
• Process staff reimbursements via Expensify.
• Post journals, including accruals and prepayments.
• Provide backup support to the Assistant Accountant.
• Assist with the annual audit process.

What we’re looking for

• Qualification in bookkeeping, finance, or accounting.
• 2–5 years’ experience in a similar role.
• Experience with NetSuite preferred.
• Sound understanding of accounting principles, including accruals and prepayments.
• Strong administrative, organisational, and procedural skills.
• Excellent attention to detail and accountability.
• Proficiency in spreadsheets, data analysis, and reconciliations.
• Knowledge of and commitment to internal control policies and procedures.

What’s in it for you?

• A fun, friendly and supportive work environment where no two days are the same.
• Awesome learning opportunities - ongoing learning and development to help you springboard into the future you want both personally and professionally.
• A workplace that values YOU, your growth, and your ideas. We’re big on being inquisitive and ‘out of the ordinary’.
• We get that life isn’t just about work—enjoy flexible options that fit around your world.
• Career development, and the chance to work with a team that’s as excited and passionate as you are!
• A fabulous workspace – both in location and vibes! We’re located in South Melbourne, so you’re never too far from delicious food, drinks, and the beach. On the days you don’t want to leave the office (hello, Melbourne weather) we have you covered with goodies and daily lunchtime quizzes.

The Perks

• Milestone Leave: 3 extra paid days off yearly, supporting you during moments that matter.
• Celebration Leave: Exchange public holidays to commemorate cultural or religious days meaningful to you.
• Paid Parental Leave: Employer-paid parental leave for primary and secondary carers for when your family grows.
• EAP: Professional wellbeing support services for you and your family, including counselling, nutritional coaching, financial coaching, 24/7 crisis counselling, and First Nations mental health and wellbeing support.
• Wellbeing Gateway App: Access tools and resources to support you and your family’s wellbeing journey including meditations, workouts, recipes, wellbeing programs and wellbeing tracking.
• Health Program: Annual vaccinations, skins checks, healthy lifestyle checks and mental health first aid training.
• Employee Benefits: Access meaningful savings in the areas that matter most with discounts on groceries, utilities, gym memberships, food and entertainment, health insurance and more!
• Learning and Development: Transform the way you learn, grow and engage with an annual program of technical and human skills.

Whether you’re ready for a change or looking for a place to make your mark, your ‘out of the ordinary’ adventure starts here - Click Apply now!

At QMS Media, fairness and equity are at the heart of our talent acquisition process. We know that many from marginalised groups may hesitate to apply unless they meet 100% of the requirements. But here’s the thing—we value diverse perspectives and unique experiences, even if they don’t fit the ‘traditional mould’. If you’re unsure whether you tick every box, we encourage you to apply anyway – imposter syndrome and confidence gaps are real! We’re excited to hear from you!

Want to know more about us? Check us out at www.qmsmedia.com