Administration Assistant

Administration Assistant - Volunteers

Location: Ballarat Central, VIC, AU, 3350

Job Category: Administrative Roles

Employment Type: Permanent Part Time

Standard Weekly Hours: 23

Requisition ID: 3655

About the Role

Support the delivery of meaningful volunteer programs across Grampians Health by providing high‑quality administrative coordination. Working closely with the Volunteer Manager, you’ll help manage recruitment, onboarding, training and engagement activities to ensure volunteers feel supported, connected and ready to contribute. This role offers variety, collaboration and the opportunity to enhance the experience of volunteers and the communities they serve.

Key Responsibilities

• Coordinate volunteer recruitment, onboarding and records
• Support interviews, inductions and training sessions
• Maintain compliance, training records and reporting data
• Assist with audits and accreditation requirements
• Communicate with volunteers and support engagement activities
• Provide admin support for meetings, events and program delivery

Skills & Experience

• Experience in an administrative support role
• Strong Microsoft Office and database management skills
• High attention to detail and record‑keeping accuracy
• Ability to manage multiple tasks and meet deadlines
• Strong organisation and communication skills

Culture & Benefits

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Fitness Passport membership
• Staff rewards and recognition programs

Interested?

if you wish to discuss the role prior to applying, contact Leah Ferguson on 0429 268 361 for a confidential discussion.

Job applications close: 6 July 2026

Diversity and Inclusion

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.