Executive Assistant to Chief Executive Officer

The ideal candidate for this position should have some relevant experience in the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail-oriented and a creative problem solver.

The Executive Assistant to the CEO provides high-quality, confidential and timely executive support to the CEO and to the Board to achieve the strategic objectives of DDHS.

WHAT YOU WILL DO

• Manage the CEO’s diary.
• Coordinate preparation of materials for CEO meetings.
• Review enquiries from external and internal sources.
• Organise CEO travel itinerary and bookings.
• Meeting management and support for the Executive Management Team, Clinical Governance Committee, Finance Risk and Audit Committee and DDHS Board, including AGM (in collaboration with the Company Secretary).
• In collaboration with the Company Secretary, maintain meeting minute register, actions register, and resolution register.
• Maintain compliance and other registers for CEO and Board including annual checks and corporate registrations.

SELECTION CRITERIA

Essential

• Formal qualification in business/administration and/or a minimum 5 years’ experience in providing comprehensive administrative support to high-level executives, including exceptional scheduling, calendar management and administration support.
• Demonstrated experience in executive and board meeting support including efficient and effective preparation of meeting packs (agendas, board papers, taking minutes, recording actions).
• Demonstrated ability to maintain a high level of confidentiality in handling sensitive information and a strong commitment to ethical conduct.
• Excellent written and verbal communication skills, with the ability to interact professionally and effectively with internal and external stakeholders.
• Highly organised, able to proactively identify challenges, solve problems independently, and make sound decisions in a fast-paced executive environment.
• Advanced computer literacy skills with advanced Microsoft Office Suite, particularly MS Word, Excel, and PowerPoint.

Desirable

• Proficiency in creating and implementing systematic processes.
• Experience in using board software packages such as Diligent or similar.

What we offer

• 6 weeks of annual leave.
• 5 days paid leave during the end-of-year shutdown (in addition to annual leave).
• Salary packaging up to $15,990 per annum, plus additional packaging options.
• Opportunities for professional development and career growth.
• Collaborative and supportive work environment, plus more.

Appointment is subject to

• Willing to undergo a Police Check.
• Ability and willingness to obtain a Working with Children Clearance (Ochre Card).
• Current driver’s licence.
• Current CPR certificate or the preparedness to gain one within 6 months of commencement.
• Fully vaccinated against COVID-19 or an exemption as listed on the Australian Immunisation Register (AIR) be submitted.
• Full rights to work in Australia.

Danila Dilba Health Service is a community-controlled Aboriginal health organisation that has been providing high-quality, culturally appropriate healthcare services to the people of Darwin and the surrounding region for over 30 years. Our mission is to improve the health and wellbeing of our community, and we are committed to delivering accessible, inclusive, and responsive healthcare services.

If you're ready to make a positive impact in the healthcare industry, we encourage you to apply for this exciting Executive Assistant to the CEO role with Danila Dilba Health Service.

Please access the Position Description on our website: https://ddhs.org.au/careers-2/