Program Coordinator

Nedlands, Australia

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The Opportunity

The Advancing Innovation in Respiratory (AIR) Health Team is a multi-disciplinary group with expertise in clinical medicine, clinical trials, and respiratory biology, who are committed to improving the lives of children and families with respiratory diseases, such as cystic fibrosis and asthma.

As our program continues to grow, we now have an exciting opportunity for a Program Coordinator to provide essential administrative and operational support across our research programs. Working closely with the Program Manager, this role primarily supports the BANK CF biobank initiative, including the organisation and management of research samples and associated data to ensure they are accurately recorded, tracked, and available for approved future research use. This role will also support the integration of samples collected through previous cystic fibrosis research studies and contribute to the ongoing management of BANK CF's biospecimen collection.

This role will also provide broad administrative and operational support to the AIR Health research programs as required, including assistance across multiple concurrent cystic fibrosis and asthma projects.

Key responsibilities

• Coordinate meetings, including scheduling, agendas, minutes, and action tracking.
• Support preparation of grant applications, milestone reports, and funding deliverables.
• Coordinate project documentation, timelines, and reporting requirements across multiple studies.
• Maintain operational records supporting accurate biobank inventory management.
• Maintain audit-ready databases and ensure accurate capture of participant, consent, and study data.

Based in our offices within Perth Children’s Hospital in Nedlands, this full-time role will be offered for an initial 18-month period. Part-time (0.8 FTE) will be considered for the right candidate.

The salary range for this role is 90,000.00 - 95,000.00 (full-time equivalent) + Super

About You

The successful candidate will be organised and adaptable, with the ability to manage competing priorities in a varied research environment. You will hold a relevant tertiary qualification (e.g. health sciences, biomedical science, project management) or possess equivalent experience. Along with this, you will demonstrate:

• Experience coordinating projects, or operational activities, preferably within a research, healthcare, university, or scientific environment, including the management of multiple concurrent priorities.
• Ability to maintain accurate records and databases, with strong attention to detail and a commitment to data quality, integrity, and confidentiality.
• Experience coordinating operational processes, including tracking workflows, managing documentation, and supporting delivery of project milestones.
• Demonstrated ability to build and maintain effective working relationships with a diverse range of stakeholders, including researchers, clinicians, laboratory personnel, and external partners.

At The Kids Research Institute Australia, we are committed to building a workplace culture that reflects the communities we serve. We actively recruit support and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people, people of all ages, and those with diverse lived experiences. We also provide reasonable adjustments throughout the recruitment process and in the workplace, ensuring everyone has the opportunity to thrive.

If you meet many, but not all, of the role requirements, we encourage you to apply. We also welcome you to mention any career breaks in your cover letter to help us understand your journey.

Our commitment to diversity and inclusion is reflected in how we:

• Support staff-led inclusion and allyship groups.
• Offer flexible work practices that recognise different needs and life stages.
• Provide training, development and mentoring opportunities to increase inclusive leadership and create an environment where all staff can thrive.
• Partner with communities to strengthen cultural awareness and belonging.
• Ensure adjustments and accessible practices are available for diverse community groups.
• We continually strive to measure our progress and improve where we can.

Alongside our inclusive culture, you’ll enjoy

• Extra annual leave at Christmas and Easter.
• Salary packaging and entertainment benefits.
• Health and wellbeing programs with weekly events.
• Flexible and hybrid working options.
• Recognition and professional development opportunities, including LinkedIn Learning.
• Modern offices with sit-to-stand desks and end-of-trip facilities.
• Staff discounts on travel, IT, stationery, and access to corporate health insurance.

How to apply

If this role feels like the right fit and an exciting new opportunity for you, please click on 'Apply Now' to visit our Career Site, view the Job Description, and submit your application.

Please include a cover letter (no more than 2 pages) that specifically addresses the skills and experience outlined in the “About You” section.

Applications will only be accepted through our career portal. If you are experiencing technical difficulties or require reasonable accommodations in completing your application, please contact [email protected].

Contact Name: Jessica Nichols

Contact Email: [email protected]

Closing Date: 28/06/2026 - We reserve the right to hire prior to the closing date.

The Kids Research Institute Australia is committed to being champions of gender equity, diversity, and inclusivity. We actively encourage applications from people of all ages, nationalities, abilities, and cultures, including: Aboriginal and Torres Strait Islander peoples, people with diverse genders, sexes and sexualities and people living with disability. As such we are a proud Bronze award recipient of the first Australian Athena Swan Science in Australia Gender Equity (SAGE) pilot program.

We acknowledge that when working in environments which contribute to the health and wellbeing of Aboriginal people, it is imperative that Aboriginal people are at the forefront of this work. We have launched the Aboriginal Employment and Career Development Strategy to increase the number of Aboriginal and Torres Strait Islander staff, students and researchers employed in the Institute who provide guidance and support in our work in Aboriginal health.