Board Secretariat

Board Secretariat

Full Time or Part Time (0.8)

Melbourne, CBD

For more than 25 years, people in Australia have placed their trust in Beyond Blue as a reliable source of mental health information, support and hope.

We are one of Australia’s most well-known, trusted, and visited mental health organisations. We never take this for granted. With that comes a deep responsibility to listen, to understand people’s needs and aspirations, and to ensure they are at the heart of everything we do.

About the role

We’re looking for an experienced Board Secretariat to play a pivotal role in supporting our Board, Executive Team and governance functions. This position sits within the Operations Group and reports to the Chief Operations Officer.

You’ll be central to ensuring our organisation operates with integrity, transparency and efficiency. From coordinating Board and Committee meetings to supporting the on-going uplift of governance practices across the organisation, you’ll help us make informed, timely decisions that deliver meaningful community impact.

This role is ideal for someone who thrives in a dynamic SME or not‑for‑profit environment - someone who is proactive, organised, and passionate about enabling strong governance.

What You’ll Be Doing

Board & Committee Support

• Work closely with the Chair, CEO and COO to deliver high‑quality secretariat support.
• Prepare agendas, assemble papers, take minutes and track action items for Board and Sub‑Committee meetings.
• Build strong, trusted relationships with Directors and senior stakeholders.
• Provide governance advice and help uplift the quality of Board and Committee papers.
• Coordinate Board registers including Conflicts of Interest, Gifts, Members and Directors.
• Track Board and Committee training, self‑assessments and compliance requirements.
• Oversee travel bookings for Board and Committee members.
• Lead key Secretariat projects and liaise with external advisors when required.

Governance & Organisational Impact

• Support the COO in strengthening governance and company secretarial practices across the organisation.
• Contribute to the development and continuous improvement of policies, processes and systems.
• Champion an enabling and pragmatic mindset that supports positive community outcomes and a great employee experience.

About you

You’re a highly organised, detail‑focused professional who brings maturity, discretion and exceptional communication skills. You enjoy working with senior leaders, understand the nuances of governance, and can confidently manage competing priorities.

You’re someone who:

• Communicates clearly and professionally with senior stakeholders, Directors and external partners.
• Writes with precision and can prepare concise, high‑quality reports and papers.
• Handles sensitive conversations with empathy and professionalism.
• Works autonomously while collaborating effectively across teams.
• Thrives in a fast‑paced environment and stays calm under pressure.
• Brings a service‑oriented mindset and a commitment to doing what matters.

Experience

• At least 8-10 years’ experience in a senior Personal Assistant or Executive Assistant role; and/or
• A minimum of 3-5 years’ experience providing Board Secretariat, Company Secretary support, or legal/governance administration.
• Experience supporting Boards and Committees — ideally within an SME, not‑for‑profit or commercial environment.
• Strong proficiency in Microsoft Office and collaboration tools (Word, Excel, PowerPoint).
• Ability to quickly learn and use governance and finance systems
• Relevant qualifications in Business Administration, Office Management or similar.

Position Description: Here

Why Join Us

At Beyond Blue, we offer:

• Naarm (Central Melbourne) Office with modern facilities and end-of-trip amenities for active commuting.
• Flexible work options: remote/hybrid arrangements, part-time, and purchased leave.
• Attractive benefits: $15,900 salary packaging, meal and entertainment perks, plus generous leave entitlements (including parental, family violence, gender affirmation, and community service leave).
• Inclusive policies: cultural and ceremonial leave to honour what matters most to you.

Beyond Blue is proud to be an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and lived experiences, including Aboriginal and Torres Strait Islander peoples. If you need adjustments or don’t meet every requirement, we still encourage you to apply.

Living our Values

Our values and Behaviours are the unseen drivers that shape our organisational culture.

• Build trust
• Help everyone thrive
• Be brave
• Do what matters

How to apply

Please submit your current CV and a cover letter outlining how your skills and experience align with this role and contribute to Beyond Blue’s culture.

For full details, including the position description and closing date, please visit our Careers page.

Successful candidates will be required to complete pre‑employment checks, including a National Police Check and, a Working with Children Check.

Questions? Contact – ***email_hidden***

Applications close: Monday, 22 June 2026 at 5:00pm AEST.

Early applications are encouraged as interviews may commence prior to the closing date. We appreciate all applications; however, only candidates shortlisted for interview will be contacted.