Office Manager

Overview

Work Type: Ongoing - Part-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Education and training

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 1530911

Selection Criteria

• Demonstrated experience in administrative and office management functions
• Strong organisational and time management skills with the ability to prioritise workloads
• Excellent communication and interpersonal skills
• Experience with financial processes and school systems (CASES21, Compass, EduSafe Plus, AIMS desirable)
• Knowledge of OH&S requirements and First Aid procedures in a school setting
• Ability to work independently and collaboratively within a team

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Administrative Management

• Coordinate daily front office operations and ensure efficient workflow
• Maintain accurate student records, enrolments, and administration systems (e.g., CASES21 or equivalent)
• Oversee general office procedures, correspondence, and filing systems
• Assist in the preparation of school reports, newsletters, and official communications
• Support / Manage Year 7 transition
• Provide high-level administrative support to the Principal and leadership team
• Support school website updates and maintain accurate online content

Financial Administration

• Assist with school finance processes including receipting, invoicing, and reconciliations
• Process payments, purchase orders, and banking functions in line with DET policies
• Support budget tracking and maintain financial records
• Prepare financial reports as required
• Process AIMS (Asset Information Management System) transactions
• Support asset recording, transfers, and stocktakes

Human Resources & Staffing Support

• Assist with staff administration including CRT bookings, onboarding documentation, and payroll support
• Maintain staff records and leave information

Communication & Customer Service

• Act as first point of contact for students, parents, staff, and external stakeholders
• Provide professional, courteous, and timely responses to enquiries
• Maintain confidentiality at all times
• Support school events, meetings, and communication activities

OH&S and Compliance

• Support the implementation and monitoring of Occupational Health & Safety (OH&S) requirements
• Support Business Manager with eduSafe Plus requirements
• Maintain incident, hazard, and risk management records
• Support Business Manager with Compass Issue Tracker requests
• Assist with compliance reporting and audits in line with DET policies
• Ensure administrative processes meet legislative and departmental requirements

First Aid Responsibilities

• Provide First Aid to students and staff as required (in accordance with training and certification)
• Maintain first aid supplies and medical records
• Support student health plans and medication administration procedures
• Keep accurate records of all First Aid treatments

Food/Kitchen Support

• Assist with coordination and administrative support for school kitchen or food programs
• Support compliance with food safety and hygiene requirements
• Assist staff with organisation of kitchen-related activities where required

Systems & Data Management

• Maintain school databases and ensure data accuracy
• Ensure compliance with DET policies, procedures, and reporting requirements
• Support administrative audits and reviews
• Implement and improve office systems and processes

Job Share / Team Support

• Assist in coordinating administrative staff and allocating tasks
• Provide support and guidance to office team members
• Contribute to a positive and collaborative team environment

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Days of the weeks are flexible. At the moment there is a requirement to work on Mondays.

Location Profile

Sydney Road Community School (SRCS) is a small, progressive, government secondary school located in Brunswick. We value individuals and celebrate diversity. Every student belongs and knows that they will be supported to meet their educational goals.

Our school values; Learning, Respect, Safety and Opportunity, have been developed via the implementation of School-Wide Positive Behaviour Support. At SRCS we are always learning. We respect ourselves and each other. We build a safe and positive environment. We make the most of every opportunity.

Individualised relationship based education underpins our teaching practice. We deliver the Victorian Curriculum for students in Year 7-10 and for senior students we offer Victorian Certificate of Education (VCE) and Vocational Major (VCE VM), as well as the opportunity to enrol in Vocational Education and Training (VET) and School Based Apprenticeships and Traineeships (SBAT).

We believe all students have a right to access quality education at no cost. Therefore we have no school fees, uniforms or book lists and camps and excursions are provided free of charge. Every day we endeavour to provide a free hot meal to all students at recess to encourage healthy eating and pro-social behaviours.

Students and staff work cooperatively and collectively within the school to support each other, as well as in the broader and global community. Our students learn to be critical thinkers and active citizens by taking on roles of real responsibility. We work closely with the local community. Partnerships are fundamental to our holistic wellbeing approach which meets the health, wellbeing and learning needs of our students.

SRCS has three campuses, our 7-12 campus in Brunswick, and the SRCS Learning Spaces in Brunswick and Coburg. The role of the learning spaces is to support students from Hume/Merri-bek secondary schools to re-engage in their local school program.

SRCS has a strong commitment to the ongoing improvement of gender equity, diversity and supported participation in the workforce for this reason we are proud to be an organisation that prompts inclusion of staff by negotiating where possible and appropriate flexible work arrangements

Applications close Wednesday 24 June 2026 at 11.59pm

Posted

11 June 2026