Studio Coordinator

At BUCK we're looking for a Studio Coordinator to join our team.

About BUCK

BUCK is a talent-driven, global creative company with offices in Los Angeles, New York, Sydney and Amsterdam. Since 2004 we have been building a home for the world’s most talented dreamers, makers, and doers in a collaborative, ego-free culture that breeds partnership and creative ambition. At our core, we exist to find creative opportunities in every challenge, not just to think, but to make, and ultimately put extraordinary things into the world that inspire people.

As Studio Coordinator, you’ll play an important role in supporting the day-to-day operations of the studio and creating a positive experience for employees, clients and visitors. Working closely with the Resourcing, Production and Operations teams, you’ll help keep processes running smoothly, provide administrative support, and contribute to a welcoming and collaborative workplace culture.

We’re looking for someone who is organised, proactive, approachable and adaptable, with the ability to manage a variety of tasks in a fast-paced creative environment. This is an onsite role during standard business hours.

About You

• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Friendly, professional and service-oriented approach.
• Able to manage competing priorities and work independently.
• Trustworthy and able to handle confidential information with discretion.
• A practical problem-solver with a collaborative mindset.
• Passionate about supporting people, culture and creative teams.
• Not afraid to muck in and get things done.

Key Responsibilities

Studio & Administrative Support

• Welcome and assist clients, visitors and employees (this is a full-time at the office role)
• Maintain reception and shared studio spaces at all times;
• Keep spaces across 2 floors neat and tidy
• Ensure kitchens are clean and tidy - dishwashers, wiping benches, and shelves.
• Manage office cleaners schedules.
• Manage mail, deliveries and visitor registration
• Participate in local and global company meetings, sharing what social activities the Sydney team participates in.
• Manage and track all studio expenses.
• Coordinate studio cultural initiatives and collaborate with the wider team to support the planning and smooth execution of industry events.
• Liaise with Building Management regarding studio safety protocols, facilities requirements, and support studio refurbishments or improvements as required.
• Manage relationships with third-party cleaning providers to ensure the studio environment remains clean, organised, and welcoming.
• Provide administrative support to the Resourcing team, including freelancer bookings, artist scheduling, school and university engagement support if required, contract administration and record keeping. Providing holiday cover as required.
• Provide administrative support to the Production team, meeting scheduling, lunch fulfilment, transport bookings, project and file management support.

Culture & Employee Experience

• Support employee engagement, wellbeing and workplace initiatives.
• Coordinate team events, meetings and studio activities.
• Communicate workplace updates and company events.
• Assist with internal communications, including weekly culture updates and employee news.

Skills & Experience

• Strong interpersonal and communication skills.
• Professional, flexible and collaborative approach.
• Previous experience in administration, reception, workplace operations, events, production support or a similar role.
• Proficiency with Google Workspace and Slack.
• Experience coordinating projects or workplace initiatives is advantageous.

Most importantly, you'll be excited to contribute to a supportive, creative and inclusive studio environment.

Apply for the job

Do you want to join our team as our new Studio Coordinator? Then we'd love to hear about you!