Administrative Assistant Heads of Department

All Hallows' School | Administration/Support/Service

Closing date: 25/06/2026

Full-time, term-time, continuing

All Hallows’ School, a Catholic Mercy school for girls from Years 5–12, seeks to appoint an Administrative Assistant Heads of Department to join our Community.

The Administrative Assistant Heads of Department is a welcoming and supportive member of the Heads of Department reception area, offering assistance to staff, students and parents while providing administrative support to the Heads of Department.

Key Responsibilities

Provide comprehensive and proactive administrative assistance to the Heads of Department, ensuring professional and effective workflows.

Maintain and continually improve file structures and records systems following established routines, methods, and procedures.

Oversee and coordinate student requests for appointments with Heads of Department, ensuring efficient scheduling and communication.

Assist in managing automated workflows related to assessment systems, including ISMG (Internal Student Management Group), ISSM (Internal Student Support Management), and criteria sheet generation.

Facilitate QCAA (Queensland Curriculum and Assessment Authority) processes by retrieving and preparing student scripts, ISMGs, and ISSMs for confirmation and other necessary documentation.

Support the planning and coordination of events and excursions, which involves communicating with venues, arranging transportation

Role Requirements

Hold and maintain a current Queensland Working with Children Clearance (Blue Card).

Have approval to work in Australia.

Have or maintain the appropriate clearances, qualifications or registrations required to perform the inherent functions of the role.

A commitment to the values and ethos of Catholic education in the Mercy tradition.

How to Apply

To apply for this opportunity, please submit your application, including a cover letter addressing the selection criteria and resume, by 9.00 am on Thursday, 25 June 2026.

For more information about the role, the Position Overview and Position Description, please access the school’s website ( https://www.ahs.qld.edu.au/about/employment).

Suitable applicants may be progressed to interview prior to the closing date. Early submission of applications is strongly encouraged.

Statement of Commitment to Child Safety

All Hallows’ School has zero tolerance for all forms of child abuse and is committed to Child Safety and implementing and adhering to the Child Safe Standards. Our commitment is based on our Mercy values of compassion, respect, justice, and service. We are committed to and promote the safety, wellbeing, inclusion, participation, and empowerment of all children, including Aboriginal and Torres Strait Islander children, children with disability, and children from culturally diverse backgrounds.

Child Safety is the responsibility of every member of the community. All Hallows’ School has a responsibility to understand and communicate the important and specific role staff and volunteers hold regarding Child Safety, to ensure that the safety and wellbeing of all children and young people is maintained.

Our Child Safety policies, strategies and procedures are inclusive of the needs of all children. The school respects, supports, values, and recognises the diverse needs and contributions of all students.

About All Hallows’ School

All Hallows’ School is a vibrant and values-driven Catholic Mercy girls’ school in Brisbane, educating students from Years 5 to 12. As Queensland’s oldest secondary school, we are proud of our Mercy tradition and commitment to the highest standards in education. Our staff are inspiring, collaborative professionals who value strong relationships, high expectations, and meaningful engagement with students.

Joining our team means becoming part of a supportive community that prioritises wellbeing, professional growth, and a shared passion for empowering young women through education.

At All Hallows' School, diversity is celebrated, and our workplace culture is built on respect, dignity, and fairness. We encourage applications from candidates of all backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people.

All Hallows' School is committed to creating and maintaining an inclusive workplace and work practices for current and future employees. We strive to create a positive, barrier-free recruitment process and a supportive workplace