Executive Assistant

Randstad Australia

Randstad is currently seeking several experienced Executive Assistant APS5 to join a high-performing federal government team.

Labour Hire | Victoria, Melbourne | 1 month with the possibility of a 12 month extension

Position Description

Provide high-level executive support to two senior leaders, alongside administrative and secretariat support to committees, branches, and projects
Work effectively under limited guidance to manage daily operations and workflows
Manage complex calendars and high-volume email inboxes with discretion and strict attention to detail
Coordinate meeting logistics, including room and video conference bookings, catering, paper collation, agendas, and minute-taking
Proactively assess, prioritize, and action a high volume of incoming papers, emails, and phone calls
Provide direct supervision and line management to an administrative support staff member
Arrange, manage, and acquit travel; process straightforward financial tasks like credit card reconciliations and invoices
Draft, proofread, edit, and collate corporate documents, utilizing business systems for record-keeping and clearance processes

Key Capabilities

Proven experience managing inboxes and diaries for senior leaders with high discretion
Demonstrated ability to manage multiple competing priorities and maintain an adaptive mindset in a fast-paced environment
Strong communication skills and a collaborative attitude to maintain productive relationships across all organizational levels and with external stakeholders
Ability to interpret circumstances, policies, and guidelines accurately to determine the best course of action
Capability to meet the standards outlined in the corporate integrated leadership framework

Position Requirement / qualification

If you would like to be considered for these roles, this is a great opportunity to tell Randstad about you.

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