Governance and Process Specialist - Healthcare

Your role at St John of God Health Care

We are seeking a meticulous and proactive

Governance & Process Specialist to support procurement and contract management governance within a leading healthcare organisation.

In this role, you will play a key part in ensuring that governance frameworks, processes, and data are consistently applied and continuously improved across the organisation. You will provide day-to-day support across contract administration, contract execution coordination, and reporting, helping to maintain a high standard of compliance, data integrity, and operational efficiency.

You will be responsible for maintaining the contract register, ensuring data accuracy and completeness, tracking contract lifecycle milestones, and supporting audit and remediation activities. You will also work closely with internal stakeholders to provide governance support, identify risks, and contribute to ongoing process improvements.

This role suits someone who thrives in a structured environment, has strong attention to detail, and is passionate about delivering high-quality administrative and governance support. A commitment to delivering excellent service and aligning with organisational values is essential.

The Position

• Maintain and administer the contract register, ensuring accurate, complete and current records.
• Support contract register clean up and remediation activities.
• Ensure contract metadata (dates, values, owners, suppliers) is correctly recorded.
• Track renewals, expiries and key milestones, escalating risks as required.
• Support periodic contract register audits, validation activities and remediation exercises.
• Monitor contract lifecycle milestones and escalate risks, gaps or inconsistencies to the Procurement and Supply Chain Governance and Process Lead.
• Assist business stakeholders to maintain accurate contract ownership and metadata records
• Administer contract execution workflows through DocuSign, including document preparation, routing, tracking and execution coordination in accordance with approved governance processes and delegated authority requirements.
• Provide first-line support and troubleshooting for contract execution and workflow queries.
• Ensure use of approved templates, correct approval pathways and delegated authority.
• Support implementation and administration of Contract Management Framework and procurement governance processes.
• Assist with governance compliance checks and documentation requirements throughout procurement and contracting activities.
• Support collection and maintenance of governance, compliance and reporting data, including Modern Slavery, ESG and Indigenous procurement metrics.

You will bring experience providing contract administration, procurement or governance support within a complex organisation, along with demonstrated capability in maintaining contract registers or commercial data with a strong focus on accuracy and diligence. You will also have practical experience supporting contract execution processes, including managing approvals and using digital execution tools such as DocuSign, ensuring efficient and compliant contract handling.

To succeed in this role, you will have a practical understanding of procurement and contract governance processes, including compliance requirements, delegated authority frameworks, and contract administration controls. You will be highly organised, with the ability to manage competing priorities, track milestones and meet deadlines in a fast-paced environment, while maintaining a consistent focus on accuracy and quality.

You will also bring effective communication skills, enabling you to provide clear, practical support to a range of business stakeholders. Your experience will include preparing basic reports and maintaining governance or contract data to support operational and compliance activities, alongside confident use of business systems and Microsoft Office tools, particularly Excel and document management platforms. A proactive, collaborative approach and a continuous improvement mindset will be key to your success.

Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values.

All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements.

We can offer you

• Salary: $107,232 to $119,107 per annum, plus 12% superannuation
• Based from our Perth, Kings Square offices
• Permanent, full-time opportunity – working 38 hours per week
• Working from home arrangement in place – minimum of 3 days per week in the office.
• CBD location with end of trip facilities and close to public transport
• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
• Novated leasing
• work related expenses
• self-education and
• additional superannuation
• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

If suitable applicants are identified advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

St John of God Health Care embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. We are committed to providing a safe environment for all children and vulnerable people in our care and proactively take measures to protect children/vulnerable people from abuse.