Executive Assistant

• Full-time, Temporary role for 3 years
• Location - Parramatta
• Our employees work principally in the workplace
• Clerk Grade 5/6, salary from $99,938 to $110,271 plus super and leave loading

This role offers flexible, people-first working conditions

• 35‑hour base working week
• Flexible start and finish times between 6am and 10pm, with core hours of 10am–3pm
• Flex time, allowing additional hours worked to be accrued and taken back as flex leave
• Generous leave arrangements, including carers’, parental and adoption leave

About the role

We are seeking a highly skilled Executive Assistant to provide strategic executive and business administration support to the Director, Greater Sydney and Central West Region. This is a full-time, temporary role based in Parramatta. The Business Unit has a second office located in Bathurst and some travel to the Bathurst office will be required. This role ensures the effective operation of the office and optimal use of the Director’s time and resources.

Beyond traditional support, this role assists with business development and client engagement as well as communications, marketing and operational efficiencies. Your ability to anticipate needs, manage priorities, and streamline executive functions will be key to success. Our ideal candidate is a proactive problem solver with exceptional communication skills, meticulous attention to detail, and the agility to perform under tight deadlines.

Ready to take on a dynamic role that spans directorates, where professionalism meets finesse?

About You

To thrive in this role, you will:

• Deliver high-quality executive and administrative support, exercising discretion, initiative, and confidentiality to support the achievement of organisational objectives
• Prepare and refine key business documents, including minutes, agendas, presentations, correspondence, reports, briefing notes and submissions
• Manage the Director’s time commitments and diary to ensure urgent matters are prioritised and make the most efficient use of resources
• Build, maintain, and maximise relationships with staff, clients and stakeholders and play an active role in the development of a positive culture
• Leverage technology and digital tools to enhance productivity across multiple locations and to prepare documentation and presentation material to support the Director and client engagement practices, aligned with other directorates and organisational objectives
• Demonstrate initiative and adaptability, balancing priorities in a fast-paced environment with a ‘can do’ attitude
• Develop and maintain relationships between the Director’s office and key internal and external stakeholders by providing positive and efficient client services
• Experience or exposure to the infrastructure projects/programs advisory and delivery sectors will be an advantage as well as working in/with NSW state government
• Hold a current NSW Driver Licence and be willing to travel to regional and remote locations, including overnight stays.

If you’re a detail-oriented, solutions-driven professional ready to make an impact, we’d love to hear from you!

Applying for the role

Apply by submitting a current resume and cover letter (maximum 2 pages) that outlines your skills and experience relevant to the role.

For more information about the role, please click here to view the role description.

Additionally, if you would like to hear more about this role, please contact Hollie Casey via ***email_hidden*** or on 0437 632 986.

Closing Date: Wednesday 17 June 2026 at 11:55pm.