Executive Assistant / Senior Executive Assistant

Agency Department of Logistics and Work unit Regions

Infrastructure

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $77,344 - $88,179 Location Alice Springs

Position number 16242 RTF 349397 Closing 06/07/2026

Contact officer Perlie Clarke, Executive Officer on 08 8946 5188 or ***email_hidden***

About the agency https://dli.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349397

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative

coordination and Ministerial Liaison support.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

• Providing high level secretarial support including minute taking and logistical support to working groups, committees,

and events/functions.

• Monitoring all communication channels in and out of the Executive’s office, including email and diary management,

scheduling meetings, and travel arrangements

• Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring

effective and efficient workflows within the unit

• Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card

transactions

• Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff

within the agency, the Minister’s office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.

2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with

a willingness to adopt new technology.

3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and

verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.

4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.

5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive

improvements.

Approved: May 2026 Tegan Berg, General Manager Regions

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Agency Department of Logistics and Infrastructure Work unit Regions

Job title Senior Executive Assistant Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $90,946 - $95,468 Location Alice Springs

Position number 16242 RTF 349397 Closing 06/07/2026

Contact officer Perlie Clarke, Executive Officer on 08 8946 5188 or ***email_hidden***

About the agency https://dli.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349397

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide high level executive, corporate, administrative, and secretarial support to the General Manager Regions. This role is

the first point of contact for the General Manager’s office and is responsible for executive co-ordination of information from

various sources across the division and department, including the regions, to ensure divisional priorities are met.

Context statement

The Regions division brings together key functions that facilitate efficient, safe, agile logistics and infrastructure solutions.

These include the development, construction, and maintenance of government infrastructure.

Key duties and responsibilities

1. Provide a high level of administrative support to the General Manager and the leadership team. Record, track, and oversee

the timely movement and processing of correspondence through the General Manager’s office including initiating follow

up action on Ministerial and other matters to ensure deadlines are met.

2. Anticipate the needs of the General Manager including coordinating and providing relevant papers, briefings prior to

meetings and preparing correspondence of a routine nature for the General Manager’s endorsement / approval.

3. Monitor the General Manager’s emails, correspondence, and calendar, carry out appropriate records management and

routine procurement / purchases, as necessary. Arrange meetings, travel and events as required.

4. Provide advice and assistance to divisional staff in the preparation of high-quality documentation for the General

Manager including coordinating the monthly reporting requirements across the division. Investigate and undertake

assigned research tasks as required.

5. Draft correspondence, handle filing, screen telephone calls and visitors, and coordinate scheduling of appointments and

meetings. Additionally, prepare and distribute publications and arrange travel logistics for the Executive.

6. Provide secretariat support and administration in relation to meetings as required, including in the absence of the

Executive Officer.

7. Work as an integral part of the team to support the timely delivery of divisional priorities.

Selection criteria

Essential

1. High level experience working in an administrative support role within an executive environment with a proven ability to

exercise sound judgement, particularly in respect to confidential or sensitive matters.

2. Demonstrated exceptional interpersonal, verbal, and written communication skills which result in being able to

communicate professionally, tactfully, and effectively at all levels.

3. High level computer skills with experience in procurement, records management and travel systems, sound writing ability

and demonstrated attention to detail and accuracy.

4. Self-motivated and proactive with highly developed organisational and time management skills. Ability to assess and

prioritise matters to effectively manage the General Managers deadlines and multiple tasks with competing deadlines

while working autonomously and planning for upcoming priorities i.e. events.

5. Ability to use initiative and be innovative and flexible in response to achieving outcomes, undertake research and initiate

engagement with stakeholders to appropriately action tasks. Ability to make recommendations regarding appropriate

action to senior officers.