Executive Assistant

APS6 | 6-month contract | Sydney CBD | Multiple positions available | Federal Government

Your new company

I am seeking 5 x APS4 Administration officers to join a Federal Government Agency dedicated to supporting Australia’s veteran and defence community. This organisation plays a vital role in delivering care, wellbeing, and support services, and is known for its inclusive, flexible, and people-focused workplace culture.

Your new role

As an APS4 Administration Officer, you will play a key part in supporting daily operations within a clinical service environment. You’ll assist with both general administrative work and support the rollout of a new case management system.

This is a fast-paced, team-based role where you’ll be the first point of contact for clients and stakeholders, helping ensure smooth service delivery.

Key responsibilities include:

• Managing inbound calls and acting as a first point of contact for clients and stakeholders
• Responding to enquiries (administrative, access, and technical)
• Booking and managing appointments and handling online enquiries
• Completing general administrative tasks and overflow work
• Maintaining accurate records, data entry, and updating client information
• Working across multiple systems to manage client data efficiently
• Supporting learning and development activities and assisting with training delivery

What you'll need to succeed

We are looking for candidates who are proactive, organised, and confident to work in a busy environment.

To be successful, you will have:

• Strong administrative and organisational skills
• Excellent communication and interpersonal skills
• Confidence using multiple IT systems (Salesforce experience highly regarded)
• Ability to work in a fast-paced, team environment
• Experience supporting clinical or service delivery teams (desirable)
• Experience within a Federal Government setting, preferably within health.
• Strong attention to detail and ability to manage competing priorities

Mandatory requirements:

• Ability to obtain a Working with Children or Vulnerable People check
• Ability to obtain and maintain a Baseline security clearance.
• Obtaining a Baseline Clearance is highly desirable.

What you'll get in return

This is a great opportunity to build your APS experience within a supportive and purpose-driven team.

In return, you’ll receive:

• 6-month contract with an option to extend.
• Full time in the Sydney CBD office.
• $54 - $58 per hour plus super.
• Valuable experience within a Federal Government environment
• Ongoing training, coaching, and development opportunities
• Exposure to large-scale system implementation projects
• A supportive and inclusive team culture

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Niamh Kelly via ***email_hidden***