Executive Assistant

Nedlands, Australia

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req3399

The Opportunity

Do you want to make a difference and join a values-based organisation? Here at The Kids Research Institute Australia our vision is simple – Happy, Healthy Kids. At The Kids, we are committed to improving children’s health and wellbeing, valuing every supporter who contributes to our mission.

Our Executive team is the highest decision-making body, responsible for ensuring the Institute operates in the most effective and efficient way.

We are offering a 6-month fixed-term opportunity for an experienced Executive Assistant to work closely with and support Executive-level management, predominantly supporting our Director Partnerships & Engagement, and Director Innovation & Impact.

The Executive Assistant will play an integral role in maintaining the Institute’s reputation through effective planning, communication and execution of key tasks. This role will also collaborate and communicate with a diverse range of internal and external stakeholders at all levels.

Your responsibilities will include, but not be limited to:

Preparing and formatting documentation including correspondence, board and executive reports.

• Managing all phone and email requests, prioritising urgent matters and actioning accordingly.
• Extensive diary management including organising complex meetings and commitments.
• Event and travel management, including booking flights, accommodation and catering.
• Preparation of executive agenda, papers, minutes and actions to allocated committees as required.

Conveniently located at Perth Children’s Hospital, this short-term position is required until 24 December 2026.

About You

This diverse and dynamic role will suit someone with excellent communication skills who enjoys working in a fast-paced, complex environment managing multiple priorities whilst interacting at senior levels of the Institute with confidence.

Along with this, your application must also be able to demonstrate the following:

• Demonstrated experience providing high level administrative support to an Executive or senior leadership team.
• Exceptional organisational skills, prioritising administrative tasks and systems, including managing competing tasks efficiently and ensuring deadlines are met under pressure.
• A high level of attention to detail and the ability to show initiative and creativity in problem solving.
• Excellent interpersonal skills with the ability to develop strong internal and external relationships.

At The Kids Research Institute Australia, we are committed to building a workplace culture that reflects the communities we serve. We actively recruit support and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people, people of all ages, and those with diverse lived experiences. We also provide reasonable adjustments throughout the recruitment process and in the workplace, ensuring everyone has the opportunity to thrive.

If you meet many, but not all, of the role requirements, we encourage you to apply. We also welcome you to mention any career breaks in your cover letter to help us understand your journey.

Our commitment to diversity and inclusion is reflected in how we:

• Support staff-led inclusion and allyship groups.
• Offer flexible work practices that recognise different needs and life stages.
• Provide training, development and mentoring opportunities to increase inclusive leadership and create an environment where all staff can thrive.
• Partner with communities to strengthen cultural awareness and belonging.
• Ensure adjustments and accessible practices are available for diverse community groups.
• We continually strive to measure our progress and improve where we can.

Alongside our inclusive culture, you’ll enjoy

• Salary packaging and entertainment benefits.
• Health and wellbeing programs with weekly events.
• Flexible and hybrid working options.
• Recognition and professional development opportunities, including LinkedIn Learning.
• Modern offices with sit-to-stand desks and end-of-trip facilities.
• Staff discounts on travel, IT, stationery, and access to corporate health insurance.

How to apply

If this role feels like the right fit and an exciting new opportunity for you, please click on 'Apply Now' to visit our Career Site, view the Job Description, and submit your application.

Please include a cover letter (no more than 2 pages) that specifically addresses the skills and experience outlined in the “About You” section.

Applications will only be accepted through our career portal. If you are experiencing technical difficulties or require reasonable accommodations in completing your application, please contact [email protected].

Contact Name: Mitch Hartman

Contact Email: [email protected]

Closing Date: 19/06/2026 - We reserve the right to hire prior to the closing date.

The Kids Research Institute Australia is committed to being champions of gender equity, diversity, and inclusivity. We actively encourage applications from people of all ages, nationalities, abilities, and cultures, including: Aboriginal and Torres Strait Islander peoples, people with diverse genders, sexes and sexualities and people living with disability. As such we are a proud Bronze award recipient of the first Australian Athena Swan Science in Australia Gender Equity (SAGE) pilot program.

We acknowledge that when working in environments which contribute to the health and wellbeing of Aboriginal people, it is imperative that Aboriginal people are at the forefront of this work. We have launched the Aboriginal Employment and Career Development Strategy to increase the number of Aboriginal and Torres Strait Islander staff, students and researchers employed in the Institute who provide guidance and support in our work in Aboriginal health.