Executive Assistant - COO & Executive Office

Reporting to the Chief Operating Officer, the Executive Assistant – COO & Executive Office is responsible for the day-to-day coordination of the executive office, including complex scheduling, stakeholder engagement, and operational support. This position does not have formal direct reports and achieves outcomes through coordination and influence across teams.

Roster

Monday to Friday, 40 hours per week, at our Brisbane office with the option to WFH 2 days per week.

Responsibilities

Executive Support:

• Provide comprehensive administrative and operational support to the COO and senior executives.
• Manage complex calendars, prioritising commitments to optimise executive effectiveness.
• Prepare high-quality reports, presentations, and correspondence for executive and board-level interactions.
• Maintain strict confidentiality across all executive and corporate matters.

Executive Office Coordination

• Coordinate the day-to-day operations of the executive office to ensure efficiency and professionalism.
• Manage boardrooms, executive meetings, and corporate office requirements.
• Act as a central point of coordination between executives and internal/external stakeholders.

Travel And Logistics Management

• Plan and manage complex domestic and international travel arrangements, including itineraries, accommodation, visas, and transport.
• Coordinate detailed travel schedules aligned to business priorities.
• Arrange and host internal and external visitors, including international delegations.

Stakeholder & Communication Management

• Manage executive communications, including emails, calls, and correspondence.
• Build effective working relationships across internal teams and external partners.
• Ensure professional and timely communication aligned with organisational standards.

Project, Meeting & Event Coordination

• Coordinate executive meetings, agendas, and follow-ups to ensure clear outcomes.
• Plan and deliver executive events, leadership meetings, and corporate functions.

Financial & Administrative Support

• Support executive expense management, including reconciliations and reporting.
• Assist with budget tracking and administrative processes.

Governance, Risk & Compliance

• Ensure all activities align with organisational governance and administrative standards.
• Support adherence to corporate policies and procedures.

Success In This Role Will Be Demonstrated By

• Effective prioritisation and optimisation of executive time.
• Seamless coordination of executive operations and activities.
• High-quality and accurate documentation and communication.
• Strong stakeholder relationships and responsiveness.
• Efficient execution of travel, meetings, and events.

Qualifications

About you

To succeed in this role, you should be initiative-taking and able to work efficiently and collaboratively with the following experience:

• 5+ years’ experience in executive support or senior administration.
• Proven experience supporting senior leaders in a corporate environment.
• Experience managing complex domestic and international travel.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail and ability to manage competing priorities.
• Strong interpersonal skills with the ability to influence and build relationships.
• High level of discretion and professionalism in handling confidential matters.
• Adaptable and able to perform effectively in a fast-paced environment.

What are the benefits of working for Harmony?

• Flexible working practises, option to WFH 2 days per week.
• Convenient Milton location, a short walk from public transport.
• Eligible to participate in the company bonus scheme.
• Corporate / discounted rates with Medibank and access to Harmony’s rewards and discounts scheme.
• The opportunity to work for an international mining company with a diverse workforce.

If you believe you have the skills, knowledge and experience to fulfil this role, please submit your application online. Please include a Cover Letter which outlines how your skills and experience align with this role.

Salary will be negotiated commensurate with experience.

To learn more about Harmony, please visit our website www.harmony.co.za

Please Note

All candidates must have the right to live and work in Australia to be considered for this role.

We thank all applicants for your interest and the time taken to submit your application. While we consider all suitable applicants, only those short-listed for screening will be contacted.

The successful candidate will be required to undertake an office-based pre-employment medical screen, including drug and alcohol testing.

About The Team

Harmony is the largest gold producer by volume in South Africa and is a significant operator of gold tailings retreatment facilities. In Papua New Guinea, Harmony owns and operates the Hidden Valley mine and owns 50% of the Tier 1 Wafi-Golpu copper-gold project. In Australia, Harmony owns the high-grade CSA copper mine in Cobar, NSW and is constructing the Eva Copper Mine in Cloncurry, QLD with first production targeted for the second half of the 2028 calendar year. These assets are supported by the Harmony Australasia regional corporate office located in Milton, Brisbane.