Administration Officer

Employment type: Full time, Permanent

Hours per week: 38

Remuneration: Band 4 salary from $ 78,402.48per annum plus superannuation and a fortnightly RDO

Location: Werribee based with potential for a hybrid work arrangement

About the role

As a member of the Building Services team, this position provides administrative and customer support to assist the efficient delivery of Council’s building services functions.

Reporting to the Coordinator Building Services, you will support the preparation of permits, notices, correspondence and records while providing professional customer service to internal and external stakeholders.

This role sits within the Planning, Building and Health Directorate and works collaboratively within a fast-paced and customer-focused team environment.

Utilising your strong administration, communication and organisational skills will be pivotal to your success in managing competing priorities and delivering accurate and timely support services.

What your day will look like

• Providing professional customer service via phone, email and front counter enquiries
• Preparing correspondence, permits, notices and reports
• Maintaining registers, records and administrative systems
• Assisting with data entry, reporting and document management processes
• Supporting the wider Building Services team with day-to-day administrative functions

What you will bring

• Certificate III in Business Administration or equivalent experience
• Demonstrated experience in administration and customer service environments
• Strong organisational skills with the ability to manage competing priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and ability to learn new systems and software quickly

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Tuesday, 16 June 2026.

If you have further role-specific questions, please contact Fatima Kyriakou, Team Leader Building Administration on 03 8376 5572

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via [email protected] or 03 9394 6860.

Current Wyndham employees who accept a permanent or temporary role of 12 months or more must relinquish any existing casual position with Council, regardless of whether the new role is full-time or part-time. Additionally, employees cannot be absent from their substantive position for more than 24 months. If this occurs, they may be required to relinquish or return to their substantive role.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.