Portfolio Coordinator

Synopsis

• Support enterprise-wide project reporting and governance across the City of Melbourne
• Permanent, full time opportunity
• Class 5 - $101,498 + 12% Superannuation

About The Role

The Portfolio Coordinator sits within the Enterprise Project Management Office (ePMO) and plays a key role supporting enterprise wide portfolio management, reporting, and governance across the City of Melbourne.

This is a highly collaborative coordination role. Working closely with Portfolio Leads, Project Managers, and senior stakeholders, you’ll provide hands on support to ensure reporting is accurate, governance processes run seamlessly, and decision making is supported with clear, timely insights.

Rather than leading projects directly, this role is focused on enabling delivery outcomes through strong coordination, reporting discipline, and governance support, ensuring projects across multiple portfolios remain visible, compliant, and on track.

A Little More About The Role

In this role you will

• Support monthly and ad hoc portfolio reporting, including identifying risks, issues and performance variances
• Prepare dashboards, reports, and briefing materials for Directors, Executives and governance forums
• Coordinate governance meetings (including agendas, report packs, minutes and action tracking)
• Maintain and administer portfolio reporting systems, ensuring data integrity and timeliness
• Manage and maintain accurate project and portfolio documentation within approved systems
• Support Project Managers and Portfolio Leads in applying project management frameworks and standards
• Coordinate forward planning activities, timelines and reporting deadlines across the ePMO
• Contribute to continuous improvement of reporting processes, tools and governance practices

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne - a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.

We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role - it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.

About You

You’re highly organised, detail oriented and thrive in environments where coordination, reporting, and governance are critical to success. You enjoy working with data, systems and stakeholders to ensure everything runs smoothly and deadlines are met.

You bring experience supporting project or program delivery in a structured environment and are comfortable preparing reports, coordinating meetings, and managing competing priorities.

You May Also Be

• Confident preparing dashboards, reports or visual summaries for stakeholders
• Comfortable working across multiple projects or portfolios simultaneously
• Strong in written communication, creating clear and concise reports and materials
• Proactive, identifying issues and suggesting improvements to processes and ways of working

What Your Experience Might Look Like

• Experience in a Project Coordinator, PMO Analyst, Program Coordinator or similar role
• Strong organisational skills, with experience managing deadlines, documentation and reporting cycles
• Exposure to project management frameworks and governance processes
• Experience preparing reports, dashboards or supporting performance analysis
• Proficiency in Microsoft Office Suite, with exposure to tools such as SharePoint or MS Project
• Experience working in a large or complex organisation (public sector experience is valued but not essential)

Benefits Of Working With Us

• Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
• Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
• Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
• Work life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How To Apply

We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:

• Attach your updated resume
• Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

Submit your application no later than 11:45pm on Monday 15th June 2026.

A few important things to note - don’t miss out!

• Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
• Apply early! This role may close sooner than the listed closing date if we find the right candidate - so don’t wait to get your application in.
• We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Ahmed Ejaz - Enterprise Portfolio Manager, ***email_hidden***

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.