Executive Assistant

Exciting Government Executive Assistant role

Your new company

Join a high-profile organisation at the heart of the arts and cultural sector, focused on delivering impactful experiences and strong community engagement. This organisation supports executive leadership through a collaborative, fast-paced environment that values innovation, inclusivity, and operational excellence.

Your new role

You will provide high-level executive and project support within a senior leadership office, ensuring seamless administrative operations and contributing to strategic outcomes.

Your responsibilities will include

• Acting as the first point of contact for senior executives, managing incoming communications and maintaining strong stakeholder relationships.
• Managing complex and dynamic calendars, including scheduling meetings, coordinating appointments and anticipating competing priorities.
• Coordinating end-to-end travel arrangements, including itineraries, approvals, and logistics for domestic and international travel.
• Preparing high-quality documentation including agendas, minutes, presentations, reports and briefing papers.
• Supporting meetings by organising logistics, preparing materials, and ensuring timely follow-up actions.
• Maintaining accurate records and ensuring compliance with reporting requirements such as expenses, travel documentation and declarations.
• Providing confidential administrative support across the executive team as required.
• Collaborating with other Executive Assistants to ensure a cohesive and responsive support function.
• Contributing to the continuous improvement of systems, policies and administrative processes.
• Supporting office operations including event coordination, hospitality and general administrative tasks.

What you'll need to succeed

• Demonstrated experience supporting senior executives in a fast-paced, complex environment.
• Exceptional organisational skills, with the ability to manage competing priorities and tight deadlines.
• Strong written and verbal communication skills, with experience preparing professional documentation.
• High level of discretion, judgement and ability to handle confidential information.
• Proven ability to build and maintain effective stakeholder relationships internally and externally.
• Experience managing complex calendars and coordinating logistics with a proactive, solutions-focused approach.
• Advanced proficiency in Microsoft Office and the ability to quickly adapt to new systems and technologies.
• A collaborative mindset with the flexibility to support broader team priorities when required.

What you'll get in return

• The opportunity to work closely with senior leaders and contribute to strategic organisational outcomes.
• A collaborative and inclusive workplace culture.
• Exposure to a dynamic and creative industry environment.
• Opportunities for professional growth and development.
• A role where you can make a meaningful impact through high-level executive support.

What you need to do now

If you are interested in being considered for this opportunity, please send me a copy of your most up-to-date CV via email at Lauren McDonald – ***email_hidden*** Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.#3000493