Workplace & Team Coordinator

About the role

We’re looking for a proactive, highly organised Workplace & Team Coordinator to own and evolve an exceptional office experience at GreenSquare while also providing valuable support to the team.

This is a hands-on role for someone who takes pride in creating a welcoming, high-functioning workplace where people genuinely enjoy coming to work. You’ll play a key role in keeping the office running smoothly, supporting the wider team, coordinating events and helping maintain the positive, high-performing culture we’re building as we scale.

This role is ideal for someone with a hospitality mindset, strong attention to detail and a natural instinct for anticipating what needs to happen before being asked. You’ll have the opportunity to take ownership of the office experience while working alongside a collaborative, forward-thinking team using modern tools and AI-enabled ways of working.

Key Responsibilities

• Own the day-to-day operation and presentation of the Sydney office, ensuring a professional, organised and welcoming environment at all times
• Coordinate office operations including facilities management, office supplies, kitchen stock, meeting rooms, catering and vendor relationships
• Manage front-of-house activities including greeting visitors, coordinating guest access and supporting a positive office experience
• Support onboarding and offboarding activities including workspace setup, equipment coordination and employee readiness
• Coordinate internal events including town halls, team celebrations, offsites and employee engagement initiatives
• Coordinate domestic and international travel bookings and provide ad hoc administrative support across the business
• Support workplace health and safety requirements including First Aid and Fire Warden responsibilities
• Maintain office records, workplace systems and administrative processes
• Identify and implement improvements to workplace operations, employee experience and office efficiency
• Leverage modern workplace and AI tools to improve coordination, communication and productivity

Essential criteria

• Previous experience in workplace coordination, office management, hospitality, operations support, events or a similar people-facing role
• Strong organisational skills with the ability to manage multiple priorities
• High attention to detail and ability to anticipate operational needs before they arise
• Warm, professional and approachable communication style with a genuine service mindset
• Comfortable working in a fast-paced, growing business environment
• Strong discretion and ability to handle confidential information appropriately
• Tech comfortable with Microsoft Office, Teams, calendars and modern workplace tools
• Full working rights in Australia

Desired criteria

• Experience in a startup, high-growth or fast-paced business environment
• Experience coordinating events, office operations or workplace culture initiatives
• Hospitality, coworking, property, events or executive support background
• Interest in AI tools, workplace innovation and continuous improvement

Why join GreenSquare

• Work at the forefront of Generative AI, sustainability and sovereign infrastructure
• Collaborate with a talented, ambitious and down-to-earth team
• Help shape the culture and experience of a fast-growing business
• Gain exposure to a broad range of business operations and leadership activities
• Strong performance culture with real ownership and accountability
• Backed by Tier 1 investors

Ready to apply? Send your application to ***email_hidden***.

GreenSquare manages recruitment directly; recruitment referrals will not be considered.

Diversity & inclusion statement

We encourage candidates from all backgrounds to apply, even if you don’t meet every single requirement. If you’re proactive, resourceful, and excited by our mission, we want to hear from you.