Executive Assistant To Associate Director Clinical Operations

Be a part of providing high-level secretarial and administrative partnership to the Associate Director, Zone Managers, and senior leadership.

We support your healthy work-life balance with flexible work arrangements

Boost your take-home pay with generous salary packaging benefits of up to $9,000, plus additional meal and entertainment options

About the Opportunity

We are seeking a talented Executive Assistant to support the North Coast Sector of NSW Ambulance.

This role offers a consistent schedule based on operational needs and there is potential extension beyond the initial 12-month employment period for the right candidate. It’s a great opportunity for someone looking for flexibility while remaining open to increased responsibility and longer term prospects.

The role is an integral part of the sector team producing high level administrative, clerical and secretarial support to the Associate Director Clinical Operations, Zone Managers and the wider senior leadership team. Key responsibilities include, but not limited to:

• Provide high level administrative, clerical and secretarial support to the office of the Associate Director Clinical Operations and the sector generally with the ability to readily adapt to change.

• Provide advanced word processing, spreadsheet and computer-based presentation materials to support the informational, management and reporting needs of sector management.

• Provide support to/or carry out administrative tasks, including minute taking, and projects for the office of the Associate Director Clinical Operations which includes other sector managers.

• Manage general operations of the office, field enquiries from the public and staff, attend to accounts, stores and stationery, travel and accommodation and records management using computer-based data programs.

Please refer to the Role Description for further information.

About You

You are a reliable and professional team player with demonstrated experience as an Executive Assistant or in a similar role. You understand the importance of working within your remit, maintaining confidentiality, and exercising sound judgement in all situations. You take pride in delivering high-quality outcomes, supporting senior leaders with administrative support while you manage day-to-day administrative requirements with efficiency and discretion. Organised and proactive, you anticipate needs, manage competing priorities with ease, and communicate effectively with stakeholders at all levels. You value professionalism in every interaction and are committed to contributing positively to the culture of the workplace.

How to Apply

Please respond to the below two questions (max 4000 characters including spaces, per question) and submit this with your CV and other required information.

Question 1: Provide an example of a time when you were faced with competing priorities but still had to meet a set deadline? How did you manage the situation, and what was the outcome?

Question 2: Describe a situation where you needed to make a decision outside your usual responsibilities while your manager was unavailable. What action did you take, and what was the outcome?

Additional Information

• NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
• Eligibility lists and talent pools may be created and used to fill temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
• Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
• Any AI‑assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.

Conditions

• There is no entitlement to Transferred Employees Benefit (TEB) or travel allowance associated with this opportunity.
• No NSW Ambulance accommodation is provided.
• Employees currently undertaking an Extended Care Paramedic or Intensive Care Paramedic consolidation periods are eligible to apply however will need to complete all training and return of service obligations before accepting any relief/acting opportunities.
• Employees currently undertaking a Special Operations Team (SOT) consolidation period are not eligible to apply for positions other than SOT positions. This includes positions offered via merit selection, transfer lists or later transfer mechanism, expressions of interest or secondments.
• If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via ***email_hidden***

Contact Information

Please contact Damian Hughes on [email protected] if you have any questions about this role.

For Aboriginal candidates who would like to talk to NSW Ambulance’s Aboriginal Workforce Consultant , please contact Leonie Garvey on [email protected]. Support is also available through the Stepping Up website. Please contact [email protected] if you require any adjustments to the recruitment process so we can support you to present your best self .

Employment Type: Temporary Part Time (0.71 FTE, 27 hours per week), Twelve (12) months with possible extension.

Location: Goonellabah, Northern NSW

Applications Close: 11:59 pm Sunday 14 June 2026