Trade Mark Administrator - Intellectual Property

An exciting career opportunity has arisen for an experienced Trade Mark Administrator to join our growing Intellectual Property Team in Melbourne.

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 6 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting career opportunity has arisen for an experienced Trade Mark Administrator to join our growing Intellectual Property Team in Melbourne.

In this role, you will be assisting the Partners and lawyers to manage the team’s thriving IP practice. The core activities will include:

• Preparing and filing trade mark and design applications
• Renewing trade mark and design registrations
• Preparing standard correspondence for trade mark and design matters
• Filing correspondence, evidence and other documents with IP Australia, IPONZ and WIPO
• Processing correspondence from IP Australia, IPONZ and WIPO
• Maintaining the team’s IP management database and monitoring deadlines
• Conducting IP searches to assist with IP portfolio audits, due diligence and competitor watches
• Matter management, including conflict checks, client onboarding, file maintenance and billing

The role is full-time (although 4 days per week will be considered).

Who We Are Looking For

This is a great opportunity for someone looking to take the next step in their career in a friendly and supportive team environment.

Strong experience in undertaking the core activities described above, together with a willingness to learn and

• new skills that the role may require
• A good working understanding of IP Australia, IPONZ and WIPO systems and processes
• Experience using IP management and docketing software (PattsyWave or similar)
• Exceptional communication, attention to detail and diary management skills
• Great team skills, combined with a proven ability to work independently and take responsibility for the activities required in the role

A professional outlook, backed by a sense of humour, would see you fit in well with the team.

What We Offer

Mills Oakley is committed to providing a positive work environment which supports the career goals, health, well-being of its employees. Employee benefits include:

• Work from home / flexible working opportunities in accordance with our policies
• Support for your health - Employee Assistance Program, flu vaccinations, discounted health insurance
• Support for your wellbeing - discounted gym memberships, end-of-trip shower and locker facilities, Positive Living @MO events
• Social events - table tennis tournaments, trivia night, footy tipping competitions, monthly after work drinks, fundraisers for community causes
• Employee referral bonuses
• Our Dogs at Work policy and other amazing perks!

All applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.

Job Details

Melbourne

full-time

01-06-2026