Clinical Trials Support Unit Administration Officer (Lvl 6)

Requisition ID: REQ663461

Employment Type: Permanent Full Time, 38 hours per week

Remuneration: $83,554.59 - $85,530.07 + 12% Superannuation + Salary Packaging + Flexible Working (subject to approval)

Location: Ingham Institute of Applied Medical Research

Applications close: 07/06/26

Contact: Kim Jobburn - Strategic Programs Manager on ***email_hidden***

With your skills and experience, you can contribute to the millions of ways we're enriching health, and develop your career as part of the largest health organisation in Australia.

Achieve Something Great

Play a key role in supporting the Clinical Trials Support Unit (CTSU) within South Western Sydney Local Health District (SWSLHD), contributing to a growing andstrategic research environment. In addition to working closely with senior leaders to implement district-wide clinical trials strategies and priorities, this role will also provide an opportunity to be at the centre of coordinating clinical trial operations, including, financeprocessing, reporting processes, and stakeholder engagement across research groups.

• Gain exposure to end-to-end clinical trial support functions, including governance,finance processing, reporting, data management, and operational planning.
• Contribute to improving access to and performance of clinical trials by supporting process improvements and recruitment of clinical trial professionals for the Centralised Coordination Hub.
• Opportunity to engage with internal and external stakeholders, includingclinicians, researchers, sponsors, and partner organisations.
• Support and enhance the visibility of clinical trials through website management, communications, and reporting
Join a collaborative environment where your work directly supports innovation, research excellence, and improved patient outcomes.

Are You the Right Fit?

The ideal candidate for this role must be highly organised and proactive administration professional with experience supporting complex programs, in healthcare, research, or government settings. While an interest or experience in clinical trials, research administration, or healthcare systems will be highly regarded, candidates should also be comfortable in working with databases, spreadsheets, and administrativesystems (e.g., reporting tools, rostering, procurement, financeinvoicing/receipting systems).

• Demonstrated ability to coordinate multiple priorities, manage competingdeadlines, and maintain high attention to detail.
• Strong experience in committee coordination and secretariat support(agendas, minutes, action tracking).
• Skilled in data management and reporting, with the ability to interpret andpresent information clearly.
• Excellent written and verbal communication skills, with the ability to interacteffectively with diverse stakeholders (clinicians, researchers, executives,sponsors).
• Proven ability to build and maintain relationships across multidisciplinaryteams.

Selection Criteria

To help us assess your suitability for the role, please tell us as much as you can about yourself in response to the questions below.

• Experience working in a research / administration environment with senior executive or knowledge and understanding about the medical research environment.
• Proven high order written and verbal communication skills.
• Strong administrative management skills including the ability to deal with and prioritise a high workload and work autonomously and as part of a team.
• Demonstrated analytical and problem solving skills including ability to work under constant pressure and in a fast paced environment.
• Excellent computer skills including word processing and data base management.
• Well-developed organizational skills and experience in project and event management.
• Demonstrated ability to manage a high throughput workload and prioritise competing work demands whilst ensuring attention to detail.
• Applicants must possess an Australian C-Class driver's license (including P1 or P2). Those who hold a C class license (P1 or P2 included) from a state other than NSW must obtain a NSW C class (P1 or P2 included) license within three months of appointment. Learner's licenses are not permitted.

If you’d like more details, we’re here to help.

• Position Information
  • Applicants will be assessed against the criteria in the Position Description.
• How to Apply
  • Read our application guide and tips for improving your application.
• Diversity, Culture & Inclusion
  • We are proud to be an equal opportunity employer dedicated to accessibility and a supportive recruitment experience. If you require adjustments or assistance during the application process, please contact [email protected]
  • We value the diverse backgrounds, experiences, and perspectives of our workforce and are committed to fostering a respectful and welcoming environment. We strongly encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, neurodivergent individuals, those from Refugee, multicultural and multifaith backgrounds, and members of the LGBTQI+ community.
• Aboriginal Workforce
  • For Aboriginal candidates who would like to talk to our Aboriginal Workforce Team, please contact [email protected]. Support is also available through the Stepping Up website.

More Than Just a Job – Why Work With Us?

• Financial Perks
  • 12% superannuation
  • Salary packaging and novated leasing via Smart Salary
  • Annual leave with 17.5% leave loading (for full-time and part-time staff)
  • One extra day off each month for full-time employees
• Work-Life Balance
  • Flexible work options, including hybrid and varied hours (depending on the role)
  • Paid maternity and parental leave
  • Generous leave options like long service and carers leave
• Grow Your Career
  • Access to learning opportunities through our dedicated Education and Organisational Development team, who support staff with training, workshops, and career development programs.
• Health & Wellbeing
  • Discounted gym membership through Fitness Passport
  • Free and confidential support for staff and their families via our Staff Wellbeing and Support Service (EAP)

  • Wellbeing programs that promote mental health, resilience, and balance

Additional Information

• Temporary visa holders
  • May be considered if no suitable citizen or permanent resident is found.
• Vaccination Requirements
  • All staff must meet NSW Health’s vaccination and screening requirements before starting.
• Child Safe Employment
  • South Western Sydney Local Health District is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

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