Project Coordinator - New Build & Refurb/Fit Out Projects

• Join a growing fit-out and refurbishment contractor with an excellent culture
• Work across exciting commercial projects with strong career progression opportunities
• Support experienced Project Managers and Engineers on high-quality projects
• Candidate can come from a trade / site-based background

Great opportunity for a motivated Project Coordinator / Project Administrator to join a well-established fit-out, refurbishment and new build contractor delivering projects across commercial, industrial, hospitality, retail, healthcare and education sectors.

Our client is a growing and highly regarded fit-out, refurbishment and new build contractor with an excellent reputation for delivering high-quality projects across a range of sectors. Due to continued growth, they are now seeking a motivated and detail-oriented Project Coordinator / Project Administrator to join their team in their Melbourne office.

Working closely with the Project Manager and Project Engineer, you will play a key role in supporting the successful delivery of projects from commencement through to completion. This is an excellent opportunity for someone looking to further develop their construction and project coordination skills within a collaborative and supportive environment.

As Project Coordinator / Project Administrator, you will assist with the coordination of project documentation, procurement, subcontractor management, reporting, systems administration and project closeout activities while ensuring projects are delivered efficiently and professionally.

Candidate can come from a trade or site-based background being a leading hand, supervisor, foreman looking to make the transition across or can be a degree qualified candidate.

Responsibilities include but not limited to

• Manage project documentation and transmittals to subcontractors
• Maintain registers including RFIs, shop drawings and variations
• Coordinate RFIs, shop drawings and samples under guidance from the Project team
• Complete Jobpac data entry including purchase orders, contracts and invoices
• Assist with subcontractor comparisons and procurement activities
• Coordinate furniture and material procurement as required
• Prepare agendas, meeting minutes and progress reports
• Support project closeout including O&M manuals, as-built documentation and deeds of release
• Assist with project programming using Microsoft Project and Procore
• Manage project documentation systems including Procore and SOS
• Coordinate building-specific subcontractor inductions and site establishment requirements
• Assist Site Managers and Supervisors with daily project administration support
• Ensure compliance with quality, WHS and environmental management systems
• Mentor and support Cadets where required

Qualifications and Requirements

• Previous experience in a Project Coordinator / Project Administrator or similar role within construction
• Experience working on fit-out, refurbishment or commercial construction projects preferred
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• High attention to detail, ability to multitask and willingness to learn
• Strong interpersonal and stakeholder management skills
• Experience using Microsoft Office Suite
• Experience using Procore, Jobpac or similar construction software highly regarded
• Understanding of construction documentation and project processes

This is a permanent full-time position providing a great opportunity to work with a successful and growing organisation who offer challenging work and the potential for career progression.

If you have the skills and experience that we are looking for, click “Apply” to submit your resume or contact Lisa Naughton via email on ***email_hidden*** or Sam Barnes via email on [email protected] for further information.