Business Operations Manager / Executive Assistant

A pivotal role with real influence, work directly with the Director and help shape the systems, structure and operating rhythm of a growing firm

• Join at an exciting stage of growth
• Take ownership across operations, workflow, reporting & team coordination
• Support Onboarding and People and Culture

Full Job Description

Roussos Recruitment are a specialist recruitment business entering an exciting stage of growth. With a strong pipeline of live roles, established client relationships and plans to expand the team over the next six months, we are looking for a highly organised and proactive Business Operations Manager / Executive Assistant to support the Director and help strengthen the internal operations of the business.

This is not a traditional EA role.

We are looking for someone who can become the operational right hand to the Director, bringing structure, organisation and accountability to a busy, fast-moving recruitment environment.

The Role

Working closely with the Director, you will help manage the day-to-day rhythm of the business across workflow, systems, reporting, administration, team coordination and executive support.

You will play a key role in improving internal processes, keeping priorities on track and helping the business scale in a more structured and efficient way.

Key Responsibilities

Your responsibilities will include:

• Supporting the Director with diary, inbox, priorities, meetings and follow-up actions
• Managing workflow across live recruitment assignments
• Maintaining and improving CRM / ATS discipline
• Preparing weekly WIP reports, dashboards and activity trackers
• Coordinating meetings, interviews, client updates and internal actions
• Building templates, checklists and standard operating procedures
• Supporting onboarding, invoicing, reporting and general administration
• Helping create structure, consistency and accountability across the team

About You

You will be highly organised, proactive and confident working in a busy professional services environment.You may come from recruitment, executive search, professional services, construction, consulting, legal, real estate, finance or another fast-paced service-based business.

You will ideally bring:

• Experience as an EA, Business Manager, Operations Coordinator, Office Manager, Senior Administrator or Recruitment Coordinator
• Strong diary, inbox and workflow management skills
• Excellent attention to detail
• Confidence using CRM, ATS, database or project management systems
• Strong written and verbal communication skills
• The ability to manage competing priorities
• A calm, professional and solutions-focused approach
• Strong discretion and confidentiality

Why Join Us?

This is a rare opportunity to step into a key role at an important stage of business growth.

You will work directly with the Director, have real ownership, and help shape the systems, structure and operating rhythm of a growing recruitment business.

This role would suit someone who wants more than a traditional support role, someone who enjoys being trusted, relied upon and involved in the bigger picture.

To Apply

Please submit your resume and a short cover note outlining your experience and why this role appeals to you. Alternatively for further information please contact Anna Roussos directly at ***email_hidden*** or 0411389632

All applications will be treated confidentially.