Administration Assistant

Administration Assistant

Due to continued growth, we are seeking an administration assistant to join our float team. The role offers variety and the opportunity to work across all legal workgroups and corporate support teams. Some of your general duties will include:

• Providing exceptional and proactive administrative support at firm wide level
• Covering annual and personal leave for the wider administration team
• Covering relief reception as required
• Diary management and meeting coordination with client and key internal and external stakeholders
• Secretarial support for high volume general administrative tasks
• File management including opening and closing files and ongoing management of electronic files
• Generally contributing to the smooth running of the team

Experience

You will ideally have some administration experience supporting busy teams and helping to manage competing priorities. You will need to be adaptable and flexible in your role where at times you will be required to work across multiple teams. Candidates with strong customer service experience or administration experience outside of law are also encouraged to apply.

Successful candidates will be able to demonstrate the following attributes:

• Excellent customer service and communication skills
• Great attitude with the ability to exercise initiative
• Well organised with the ability to multi-task and manage time effectively
• Ability to develop and maintain good working relationships
• Effectively work autonomously but importantly as part of a team
• Excellent technical skills and understanding of software applications
• Ability to work full time Monday to Friday 8.30am – 5.00pm

Benefits

As a multi-award winning firm — including 5-Star Employer of Choice 2025 (HRD Australia & Australasian Lawyer) and multiple 2025 Beaton Client Choice Awards — Cooper Grace Ward is proud to support our people with a range of benefits:

• Wellness facilities, onsite classes (including yoga and mindfulness), and an EAP program
• Flexible work arrangements to help balance work and life
• Salary continuance and competitive parental leave
• Purchased leave program (pre-tax), novated leasing, and corporate medical discounts
• Networking and social events, plus a genuinely supportive and fun team culture

About Cooper Grace Ward

Cooper Grace Ward is a leading independent law firm based in Brisbane. We are a full-service law firm providing a range of legal service to clients nationally and internationally. We are a vibrant, energetic, growing and diverse team committed to supporting and developing our people to meet the changing needs of our clients. We take personal responsibility and pride in our work and have fun while we do it. We strive to be leaders in everything we do, and our impressive achievements can be viewed on our website.

Our workplace policies and strong values foster a safe and inclusive work environment. Cooper Grace Wards hires a diverse workforce, including people of all genders, ages, cultures, ethnicities, those who identify as Aboriginal or Torres Strait Islander, LGBTIQ+ and people with disabilities.

If this sounds like a team you'd like to be a part of and you value mutual respect, curiosity and excellence like we do then we would like to talk with you.

To be eligible to apply for this role you must be legally permitted to work in Australia