Events Coordinator

About Greenhouse

Greenhouse is building one of Australia’s leading destinations for climate innovation, collaboration and impact. We bring together founders, investors, corporates, industry leaders and global delegations through curated experiences, strategic partnerships and a growing ecosystem focused on meaningful change.

Greenhouse is growing, and we’re looking for an Events Coordinator to join our events team.

This is a newly created role, supporting the planning, coordination and delivery of a diverse calendar of events across the Greenhouse ecosystem, including workshops, forums, partner activations and flagship events.

This is a hands-on role suited to someone who is highly organised, proactive and enjoys making sure every detail is taken care of from planning through to setup, delivery and pack down.

About The Role

You will play a key role in ensuring our events run smoothly and deliver a great experience for speakers, partners, attendees and the broader Greenhouse ecosystem.

You’ll support event logistics, supplier coordination, registrations, event materials, on-the-day delivery and post-event administration.

What You’ll Be Doing

• Supporting the planning and execution of Greenhouse’s events calendar
• Coordinating logistics including run sheets, timelines, guest lists and registrations
• Preparing event spaces, supporting setup and assisting with pack down
• Coordinating with suppliers including catering, AV, venues and equipment providers
• Supporting event communications and attendee tracking
• Preparing event materials such as name tags, presentations and collateral
• Assisting with cost tracking, payments and budget coordination
• Acting as a key point of coordination on event days
• Troubleshooting issues as they arise and escalating where needed
• Supporting post-event reporting, feedback and administration

About You

You’re organised, practical and calm under pressure. You enjoy bringing events to life and are happy to roll up your sleeves to make sure things get done.

You’ll Likely Bring

• 1-3 years' experience in events, hospitality, operations or a similar coordination role
• Strong organisational skills and attention to detail
• A hands-on, “no task too small” mindset
• Strong communication skills and confidence dealing with different stakeholders
• Ability to manage multiple priorities and work to deadlines
• A proactive approach and comfort working in a fast-paced environment

Experience with event platforms or CRM systems such as HubSpot would be helpful but is not essential.

Why Join Greenhouse?

• Join a growing events function in a purpose-led organisation
• Be involved in a broad mix of events, from workshops to flagship activations
• Build your experience across event coordination, supplier management and stakeholder engagement
• Play a hands-on role in creating great experiences for our community, partners and guests

If you’re looking for a practical, varied events role where you can get involved, learn quickly and help deliver high quality experiences, we’d love to hear from you.

We believe our strength comes from the diversity of our people. We are committed to creating an inclusive environment where everyone feels valued, respected and supported to do their best work. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and people from all backgrounds and life experiences.

We acknowledge the Traditional Owners of the lands on which we work and pay our respects to Elders past and present.