Projects Planning Coordinator

FMS Group

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Job no: 497683

Work type: Part time

Location: Brisbane

Categories: Corporate/Shared Services

About The Role

As the Projects Planning Coordinator, you will provide vital administrative and operational support across rostering, project set‑up, tracking, invoicing, scheduling and data management. Your high attention to detail and strong organisational skills will help optimise our workflow, ensure accuracy, and support both internal teams and external stakeholders.

You’ll work closely with Operations to ensure all tasks are completed professionally, safely and on time.

This role is part time 25 hours minimum per week working from the office in Brisbane.

Key Responsibilities

Support rostering, workforce scheduling and project administration
Manage incoming purchase orders and assist with establishing project budgets
Complete timely and accurate invoicing
Conduct CMS, fatigue and qualification checks
Assist with estimating, tenders and entering work packages
Generate shifts, rosters and manning lists
Provide support for timesheet processing and payroll functions
Handle data entry, accounts payable/receivable and general administration
Assist with auditing and system-related tasks
Uphold all HSEQ requirements, reporting issues promptly
Foster positive communication and teamwork across the division

Essential

What You’ll Bring

Strong commitment to safety
Previous experience in a similar administrative/coordinator role
Excellent communication and interpersonal skills
Ability to manage competing priorities in a fast‑paced environment
High attention to detail and commercial/financial awareness
Strong Microsoft Word, Excel and general computer skills
Class C driver’s licence

Desired

Cert III / Diploma in Business or Administration
Experience with Acumatica or MYOB XO
Finance or accounts administration experience
Ability to work with minimal supervision

Our Choices – Our Values

First in Safety – Safe in everything we do
Mates in the Workplace – Respecting and supporting each other
Work/Life Balance – Bringing our best selves to work and home
Group Success – Taking ownership and striving for excellence

What's in it for you?

At FMS Group, we value our people and offer a range of great benefits, including:

Competitive wages
Weekly pay
Salary packaging options (including novated leasing)
Private health insurance discounts
Employee referral program
Service recognition rewards
Access to Flare HR benefits platform
A genuinely supportive team culture

Ready to apply?

If this sounds like your next career move, click

APPLY now and join a team that values honesty, teamwork and growth.

Established in 2005 as CQ Field Mining Services, FMS Group has grown from a regional provider into a diversified, multi-division organisation delivering integrated solutions across Australia and Papua New Guinea. Our growth reflects a strong focus on capability, innovation, and meeting evolving client needs, with key expansions including PNG (2013), WA (2017), and the formation of Field Mining Services Group in 2019.

Since then, we have strengthened our service offering through specialised divisions spanning Safety Lift Solutions, engineering, electrical, onsite machining, and parts and equipment, alongside infrastructure maintenance projects and the acquisition of Schlam CRU in 2025. Rebranded as FMS Group in 2024, we are now a fully integrated, one-stop solution for mobile and fixed plant maintenance, shutdowns, infrastructure projects, and capital equipment sales across mining, construction, oil and gas, marine, and renewables.

Interested in knowing more about us: About FMS Group | Heavy Industry Services Since 2005

Delivering the best……every time.

FMS Group is an Equal Opportunity Employer, and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.

We respectfully request no recruitment agency approaches.

Advertised: 19 May 2026 E. Australia Standard Time

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Search Results

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